Central Procurement Executive / Senior Executive

National University of Singapore; Singapore; On-site; SGD 54,000 - 71,000; Full time

Job summary

National University of Singapore is seeking an Administrative Specialist to support the Central Procurement Department with procurement activities, document management and e-procurement system transactions. The role includes contract management support, process optimisation and ensuring timely payments to suppliers.

The candidate should hold a Bachelor's degree and have procurement exposure; SAP and Ariba knowledge would be advantageous, along with strong organisation and teamwork skills.

Qualifications

• Bachelor's Degree in a related discipline.
• Prior experience in procurement and knowledge of SAP and Ariba System would be advantageous.
• Prior work experience in academic environment would be an advantage.
• Meticulous, well-organised and able to manage priorities.
• Possess good communication, interpersonal skills and able to work well in teams.
• Proficient in Microsoft Office applications.

Responsibilities

• Administer and manage procurement activities relating to Quotations and Tenders to ensure compliance with procurement policies/regulations.
• Provide procurement advice and guidance to internal stakeholders on procedures and requirements.
• Review and prepare procurement documents such as publication documents, recommendation reports, etc.
• Perform transactions in e-procurement system to conduct Quotations and Tenders publications, award, issue Purchase Order and Goods Receipt.
• Liaise with internal stakeholders on Contract Management and track outstanding orders.
• Streamline overall procurement systems, processes and controls to achieve operational efficiency.
• Ensure all invoices and documentations are submitted timely so as to provide efficient payment to suppliers.
• Perform any other related duties as assigned.

Skills

Procurement experience

Communication skills

Teamwork

Education

Bachelor's Degree in a related discipline

Tools

SAP

Ariba

Microsoft Office

Job description

About the role

Provide administrative specialist support to the Central Procurement Department for a variety of business functions including procurement activities, stakeholder guidance, document preparation, e-procurement system transactions, contract management, and process optimisation.

Key responsibilities

• Administer and manage procurement activities relating to Quotations and Tenders to ensure compliance with procurement policies/regulations

• Provide procurement advice and guidance to internal stakeholders on procedures and requirements

• Review and prepare procurement documents such as publication documents, recommendation reports, etc.

• Perform transactions in e-procurement system to conduct Quotations and Tenders publications, award, issue Purchase Order and Goods Receipt

• Liaise with internal stakeholders on Contract Management and track outstanding orders

• Streamline overall procurement systems, processes and controls to achieve operational efficiency

• Ensure all invoices and documentations are submitted timely so as to provide efficient payment to suppliers

• Perform any other related duties as assigned

About you

• Bachelor's Degree in a related discipline

• Prior experience in procurement and knowledge of SAP and Ariba System would be advantageous

• Prior work experience in academic environment would be an advantage

• Meticulous, well‑organised and able to manage priorities

• Possess good communication, interpersonal skills and able to work well in teams

• Proficient in Microsoft Office applications

We regret that only shortlisted candidates will be notified.