Executive/Senior Executive, Lease Administration

8M REAL ESTATE PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A property management firm in Singapore is looking for a Leasing Executive to support the leasing team through tenant sourcing, lease administration, and marketing efforts. This role involves preparing lease documents, coordinating handovers, conducting market research, and ensuring effective tenant communication. Candidates should possess a degree in relevant fields and 2-4 years of related experience, demonstrating excellent communication and interpersonal skills.

Qualifications

• 2-4 years of experience in commercial and retail leasing.
• Ability to develop relationships with tenants and stakeholders.

Responsibilities

• Support leasing team with marketing and tenant sourcing.
• Prepare marketing materials and update listings.
• Assist with lease administration and documentation.
• Conduct market research on leasing rates and trends.
• Prepare leasing performance reports.

Skills

Meticulous and detail oriented

Proactive and customer-focused

Excellent written and verbal communication

Strong interpersonal skills

Education

Degree in Estate Management/Real Estate/Building Management/Marketing

Job description

Role Overview

This role supports the leasing team in tenant sourcing, lease administration, and marketing of available spaces. The role involves managing enquiries, preparing lease documents and reports, coordinating handovers, and conducting market research to support leasing performance and operations.

You will report into the Manager, Leasing.

Job Responsibilities

• Support leasing team on marketing, tenant sourcing, attending to leasing emails, enquiries for spaces and viewings.
• Market casual leasing spaces and advertising opportunities to maximise income. Collaborate with asset and property management teams on management of casual leasing and advertising spaces.
• Prepare necessary marketing collaterals for upcoming vacancies and update listings of available spaces on appropriate online channels.
• Assist leasing team on lease administration process including conducting tenant due diligence, preparation of lease agreements, lease documentation and handover process.
• Prepare and ensure accuracy of leasing reports and tenancy schedules.
• Coordinate with Property Management team on handovers to tenants.
• Conduct market research on leasing rates and trends and update the leasing prospecting file and database.
• Assist in the preparation of monthly and quarterly progress reports on leasing performance.
• All other ad-hoc duties assigned.

Job Requirement

• Degree in Estate Management/Real Estate/Building Management/Marketing or any related discipline.
• 2-4 years of experience in commercial and retail leasing.
• Meticulous and detail oriented.
• Proactive, customer-focused, and results-driven.
• Excellent written and verbal communication abilities.
• Strong interpersonal skills to develop relationships with tenants, agents and internal stakeholders.