Executive / Senior Executive / Assistant Manager (Nursing Admin)

Alexandra Hospital; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A healthcare institution in Singapore is seeking a proactive individual to coordinate nursing education and professional development. The successful candidate will manage various educational programs and collaborate with stakeholders to enhance nursing practices. A Bachelor's degree in business administration and two years of experience in related fields are required. Strong proficiency in Microsoft Office suite is essential, along with organizational and communication skills.

Qualifications

• Minimum 2 years of professional experience in programme administration, research coordination, or quality improvement.
• Demonstrated advanced proficiency in Microsoft Office applications.
• Ability to communicate effectively with diverse stakeholders.

Responsibilities

• Coordinate nursing education and professional development programs.
• Manage budget for nursing education activities.
• Support planning of seminars and workshops.

Skills

Organisational skills

Analytical skills

Microsoft Office Suite proficiency

Problem-solving

Communication skills

Education

Bachelor's degree in business administration or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

We are seeking a proactive and organized professional to coordinate and support nursing education and professional development, as well as clinical rotation, nursing research, and evidence-based quality improvement initiatives. The successful candidate will play a crucial role in achieving departmental and organizational objectives while supporting the execution of nursing events and programs. This position provides an exciting opportunity to help improve nursing administration practices and technologies while supporting the organization's mission to deliver high-quality healthcare services.

Job Descriptions

• Liaise with the Ministry of Health Holdings (MOHH) annually for the “Return to Nursing” program, which requires significant coordination and time.

• Prepare and submit the annual American Nurses Credentialing Center (ANCC) report and manage payment and documentation for ANCC accreditation once every four years.

• Manage nursing education and professional development programmes.

• Plan and administer the yearly budget for nursing education and professional development activities.

• Coordinate the scholarship annual nursing process, including application management, selection, and award distribution.

• Coordinate clinical rotational programme schedules in collaboration with various stakeholders.

• Maintain a comprehensive database to track and support staff’s rotation to ensure visibility of rotation status, progress, and timelines.

• Gather and organise research topics and issues, and coordinate with relevant academic and professional partners to facilitate suitable project assignments.

• Support the project lead in translating research findings and evidence into nursing education and clinical practice.

• Assist in documenting and disseminating research outcomes and innovative practices through internal platforms, presentations, or publications.

• Maintain and update a database to track and monitor research and evidence-based quality improvement outcomes, ensuring accurate records and supporting data-driven decision-making.

• Support the planning and organisation of seminars, workshops, and professional development events, including communication with various stakeholders.

• Streamline and optimise administrative workflows using Microsoft 365 applications (Teams, SharePoint, Power Automate, OneDrive) to enhance departmental efficiency and collaboration.

• Undertake any additional responsibilities or duties as negotiated with leadership

Requirements

• Hold a bachelor’s degree in business administration, or equivalent

• Demonstrate at least 2 years of professional experience in programme administration, research coordination, or quality improvement. Training will be provided for those without experience

• Demonstrate advanced proficiency in the Microsoft Office suite, particularly in Excel, Word, and PowerPoint. Display strong IT aptitude with the ability to adapt to new software and technologies quickly

• Apply organisational and analytical skills with meticulous attention to detail

• Communicate effectively and collaborate with diverse stakeholders to achieve shared goals

• Operate autonomously in a dynamic, fast-paced environment

• Manage time and prioritise tasks efficiently

• Show self-motivation with a proactive approach to problem-solving

• Adapt and remain resilient while managing multiple priorities

• Streamline and optimise administrative workflows by leveraging Microsoft 365 applications (such as Teams, SharePoint, Power Automate, and OneDrive) to enhance departmental efficiency and collaboration