Executive/Senior Executive (Administration) - Sch of Engineering

Government Technology Agency (GovTech); Singapore; On-site; SGD 48,000 - 76,000; Full time

Job summary

Government Technology Agency (GovTech) in Singapore seeks a proactive professional to support school operations, facilities, AV systems, and admin tasks. You will coordinate projects, manage vendors, and keep facilities records up to date.

The role involves event support, security access management, seating/workspace coordination, and cross-team collaboration across schools and corporate departments.

Qualifications

• Minimum 3 years of relevant working experience in facilities/operations/admin.
• Experience with facilities, operations, project coordination or admin support is an advantage.
• Strong organizational and coordination skills with multi-tasking ability.

Responsibilities

• Provide operational and technical support for AV systems and facilities.
• Manage facilities development projects including upgrades and renovations.
• Coordinate vendors, contractors and service providers; ensure timely follow-up.
• Maintain facilities and asset management records, including procurement docs and reports.
• Provide event support and oversee staff seating and workspace arrangements.
• Assist across departments on administrative and operational matters.

Skills

Facilities management

Operations

Administrative support

Project coordination

Coordination across teams

Vendor management

Education

Relevant qualification

Tools

Asset management systems

Procurement databases

Job description

What the role is

We are seeking a proactive and resourceful professional to support school operations, facilities management, AV systems, project coordination, procurement, security access, and administrative functions.

What you will be working on

Provide operational and technical support for the School's Audio Visual (AV) systems and facilities. Involve in facilities development and improvement projects, including system upgrades, renovations, furniture procurement, and space enhancement initiatives. Manage vendors, contractors, and service providers to resolve facilities-related issues and ensure timely follow-up. Maintain and oversee facilities and asset management records, including finance and procurement documentation, databases, and reporting. Provide logistical and operational support for school events, activities, and programmes. In charge of keys and security management (e.g. card access control) within the school. Coordinate and administer staff seating allocation and workspace arrangements. Work closely across schools and corporate departments on administrative and operational matters. Provide a broad range of administrative support for the departments. Participate in School-wide and Polytechnic-level committees, projects, and initiatives. Support other admin teams (e.g. Assets and Staff Team), when required. Carry out any other ad hoc duties or tasks assigned.

What we are looking for

Relevant qualifications with a minimum of 3 years of relevant working experience. Experience in facilities, operations, project coordination, or administrative support will be an advantage. Strong organizational, planning, and coordination skills with the ability to manage multiple priorities effectively. Proactive, meticulous and detail-oriented individual to support the school’s facilities, operations and administrative functions. Positive attitude, strong interpersonal skills, and the ability to work collaboratively in a team environment. Self-motivated and resourceful, with the ability to work independently while managing multiple tasks effectively.

The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore.