Facilities Management Officer

Security and Intelligence Division; Singapore; On-site; SGD 50,000 - 84,000; Full time

Job summary

Security and Intelligence Division is seeking a Facility Operations Officer to oversee day-to-day facility operations in Singapore. You will provide administrative support for security, maintenance, health and safety procedures and space management, coordinating with vendors and internal teams to ensure compliant, safe, and efficient premises.

The role emphasizes project coordination, budgeting assistance, and strong communication with stakeholders.

Qualifications

• Diploma or degree in facilities management or related field.
• 1–3 years in facilities management or similar role preferred.
• Familiar with building codes and Workplace Health & Safety Regulations.

Responsibilities

• Oversee facility operations, maintenance, renovations and infrastructure upgrades.
• Run preventive maintenance and routine inspections of premises and fixtures.
• Ensure compliance with laws, regulations and safety standards.
• Coordinate with vendors/contractors to complete tasks on schedule and to standard.
• Manage office supplies and IT coordination; assist budget tracking and reporting.

Skills

Interpersonal skills

Communication skills

Problem-solving

Team player

Education

Diploma or Bachelor’s Degree in Facilities Management/Engineering

Tools

Microsoft Office

Job description

You will be responsible for overseeing the day-to-day operations of our facility and providing administrative support for matters relating to security, maintenance, health and safety procedures and space management.

What you will be working on

• Manage facility operations, electrical and mechanical system maintenance, janitorial services, renovations and infrastructure upgrading works
• Carry out preventive and planned maintenance programmes and undertake routine inspections of the premises, fixtures, fitting and grounds
• Ensure the facility is in compliance with all applicable laws, regulations, and safety standards
• Coordinate with vendors and contractors to ensure maintenance and repair tasks are completed on schedule and meet quality and compliance requirements
• Manage office supplies and equipment inventory, and coordinate with IT to maintain office technology systems Assist with budget preparation and management, including tracking expenses and preparing reports as necessary

What you will gain

• Experience in planning requirements, managing project schedules, and identifying risks
• Skills to determine organisational requirements and plan for future business needs
• Ability to collaborate with multiple stakeholders and service providers to ensure project completion
• Strong communication and negotiation skills as you work on projects with stakeholders and vendors

What we are looking for

• Singapore Citizens only
• Diploma or Bachelor Degree in Facilities Management, Building Services, Engineering or related field
• Roles for tertiary and fresh grads available
• At least 1 to 3 years of experience in facilities management, operations or a similar role is preferred
• Familiarity with statutes regulating building standards and construction, Workplace Health and Safety Regulations
• Proficiency in Microsoft Office suite and other relevant software
• Strong interpersonal skills and emotional intelligence
• Strong written and verbal communication skills
• Strong analytical, critical thinking, and problem-solving skills
• Motivated team player, as well as an independent self-starter