Facilities, Executive

SPD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

SPD in Singapore is seeking an experienced Facilities & Administration professional to provide comprehensive support across facilities, transport, project management, and administrative duties.

The role requires a Diploma with at least 5 years of relevant experience, proficiency in MS Office 365, and strong communication and teamwork skills to ensure safe, compliant, and efficient operations.

Qualifications

• Diploma or equivalent with relevant experience key for consideration.
• Proficient in MS Office 365 (Outlook, SharePoint, Word, Excel, PowerPoint).
• Strong communication and interpersonal skills; ability to work in a team.
• Self-motivated, proactive, meticulous with good time-management.

Responsibilities

• Facilities Management: ensure clean, safe SPD premises in line with authorities’ guidelines (BCA, NEA, SCDF, WSH).
• Manage outsourced facilities vendors, review performance annually, ensure contract compliance.
• Assist in emergency planning (fire safety, pandemic response, etc.).
• Transport Management: support daily operations of SPD vehicles and vendors.
• Project Management: assist renovation and upgrading projects, coordinate with stakeholders and vendors on safety and communications.
• Administrative Functions: sourcing, evaluating quotations, procurement, contract filings, insurance, invoices, and audit-ready records.
• Support Other Administrative Activities And Events: logistics for SPD events, manage access cards, phones, and related tasks.

Skills

Communication

Team player

Attention to detail

Interpersonal skills

Proactive

Education

Diploma in any discipline

Tools

Microsoft Office 365

Job description

Home » Facilities, Executive

Facilities, Executive

• Singapore

Provides facilities and administration support to the organisation

Responsibilities

Facilities Management

• Provide support to ensure a clean and safe environment for all SPD premises in compliance to all authorities’ guidelines such as BCA, NEA, SCDF, WSH etc.
• Main point of contact and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirement and review all vendors’ performance yearly
• Assist the team in planning for emergency response plan including fire safety management, pandemic plan and etc

Transport Management

• Assist in supporting daily transport operations of SPD’s vehicles and outsourced vendors

Project Management

• Provide support to the project team for new renovation and upgrading works.
• Coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply.

Administrative Functions

• Perform sourcing, evaluation of quotations and seek approval for purchases.
• Undertake purchase arrangements to ensure value for money purchases for the benefit of the organisation and clients
• Prepare/update and file documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) etc. required for the operations and meeting funding/audit requirements
• Coordinate and support the renewal of contracts and agreements required for the operations

Support Other Administrative Activities And Events

• Provide logistic support to other stakeholders for SPD events and activities e.g. Board Meeting, Committee Meeting, Managers’ Meeting etc
• Support all administrative works such as managing card access, printing and phone line management, etc
• Other administrative duties as assigned

Requirements

• Possess at least a Diploma in any discipline
• At least 5 years of relevant working experience for Diploma holders
• Applicants lacking the minimum educational qualification may be considered if they possess significant relevant working experience
• Proficient in Microsoft Office 365 (Outlook/SharePoint/Words/Excel/Powerpoint) preferred
• Possession of own transport will be an advantage
• Proactive, meticulous, possess good communication and interpersonal skills, and a good team player