Executive/Senior Executive (Administration) - Sch of Engineering

Nanyang Polytechnic; Singapore; Hybrid; SGD 45,000 - 65,000; Full time

Job summary

Nanyang Polytechnic in Singapore is seeking a proactive Facilities & Admin Coordinator to support school operations, AV systems, procurement, security access and space management. You will coordinate projects, manage vendors, maintain asset records, and provide event and administrative support across departments.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a collaborative team environment. Hybrid work arrangement available.

Qualifications

• Minimum 3 years of relevant working experience in facilities, operations, or administrative support.
• Experience with AV systems, procurement, or space planning is advantageous.
• Strong organizational and coordination skills with the ability to manage multiple priorities.

Responsibilities

• Provide operational and technical support for AV systems and facilities.
• Involve in facilities development and improvement projects, including upgrades and renovations.
• Manage vendors, contractors, and service providers to resolve facilities-related issues.
• Maintain facilities and asset management records, including procurement documentation and reporting.
• Provide logistical and operational support for school events and programmes.
• Handle keys and security management (e.g., card access) within the school.
• Coordinate staff seating allocation and workspace arrangements.
• Collaborate with schools and corporate departments on admin and operational matters.

Skills

Facilities management

Project coordination

Administrative support

Vendor management

Asset management

Security access

Job description

What the role is:

We are seeking a proactive and resourceful professional to support school operations, facilities management, AV systems, project coordination, procurement, security access, and administrative functions.

What you will be working on:

• Provide operational and technical support for the School's Audio Visual (AV) systems and facilities.
• Involve in facilities development and improvement projects, including system upgrades, renovations, furniture procurement, and space enhancement initiatives.
• Manage vendors, contractors, and service providers to resolve facilities-related issues and ensure timely follow-up.
• Maintain and oversee facilities and asset management records, including finance and procurement documentation, databases, and reporting.
• Provide logistical and operational support for school events, activities, and programmes.
• In charge of keys and security management (e.g. card access control) within the school.
• Coordinate and administer staff seating allocation and workspace arrangements.
• Work closely across schools and corporate departments on administrative and operational matters.
• Provide a broad range of administrative support for the departments.
• Participate in School-wide and Polytechnic-level committees, projects, and initiatives.
• Support other admin teams (e.g. Assets and Staff Team), when required.
• Carry out any other ad hoc duties or tasks assigned.

#LI-Hybrid

What we are looking for:

• Relevant qualifications with a minimum of 3 years of relevant working experience.
• Experience in facilities, operations, project coordination, or administrative support will be an advantage.
• Strong organizational, planning, and coordination skills with the ability to manage multiple priorities effectively.
• Proactive, meticulous and detail-oriented individual to support the school’s facilities, operations and administrative functions.
• Positive attitude, strong interpersonal skills, and the ability to work collaboratively in a team environment.
• Self-motivated and resourceful, with the ability to work independently while managing multiple tasks effectively.

About Nanyang Polytechnic

Nanyang Polytechnic is committed to providing quality education and training to prepare our graduates for life and work, equipping them to contribute to the technological, economic and social development of Singapore. Nanyang Polytechnic will harness our resources and expertise to offer manpower development programmes and services to business and industry in support of Singapore's national development.