Executive, Office Administration

Government Technology Agency (GovTech); Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

Government Technology Agency (GovTech) in Singapore seeks a seasoned Executive Assistant to provide high-level support to a Senior Management Leader, ensuring smooth coordination of schedules, meetings and confidential processes. You will manage calendars, travel, prepare briefing materials, liaise with stakeholders and uphold discretion across a fast-paced public-sector environment.

The role requires 15+ years of experience, mastery of MS Office, and on-site work in Singapore.

Qualifications

• 15+ years of experience providing support to senior management.
• Strong organisational and coordination skills.
• Excellent interpersonal and stakeholder management.
• Strong written and verbal communication.
• Demonstrated discretion with confidential information.
• Proficiency in MS Office; adaptable to new tools.
• Experience supporting C-suite is advantageous.

Responsibilities

• Provide high-level administrative and executive support to a Senior Management Leader.
• Manage schedules, meetings, communications and processes.
• Coordinate travel arrangements and preparation of materials.
• Prepare briefing papers and reports for meetings.
• Support governance and confidentiality of information.
• Coordinate with internal and external stakeholders for timely actions.

Skills

Executive support

Calendar management

Stakeholder management

Discretion

Communication

Microsoft Office

C-suite support

Organisation skills

Travel coordination

Education

Bachelor's degree

Tools

Microsoft Office 365

Job description

What the role is

You will provide high-level administrative and executive support to a Senior Management Leader, ensuring the smooth coordination of schedules, meetings, communications and key administrative processes. The role requires strong organisational skills, sound judgement, professionalism and the ability to manage sensitive information with discretion. You will work closely with senior management and internal and external stakeholders to facilitate effective operations and support organisational priorities.

What you will be working on

Executive Support & Schedule Management: Manage complex calendars, scheduling meetings, appointments and engagements to optimise time and resource utilisation. Coordinate travel arrangements, itineraries and logistical requirements for official engagements. Monitor, screen and prioritise incoming correspondence, emails and calls, ensuring timely follow-up and escalation where appropriate. Collate, organise and prepare materials, presentations, briefing papers and reports for respective meetings. Support the planning and coordination of meetings, including agenda preparation, logistics and follow-up actions. Handle sensitive and confidential information with the highest level of professionalism and discretion. Maintain accurate records and ensure proper management of confidential documents and information in accordance with organisational policies and governance requirements. Stakeholder and Communication Management: Serve as a key point of contact between senior management and internal departments, external partners and stakeholders. Facilitate effective communication and coordination across teams to ensure timely execution of actions and deliverables. Draft and review correspondence, meeting notes and other administrative communications as required. Office and Administrative Operations: Support the day-to-day operations of the Senior Management Leader, including document management, filing systems and administrative processes. Provide administrative support for corporate events, visits and other organisational activities as required. Undertake other duties and projects assigned to support the Senior Management Leader and organisational priorities.

What we are looking for

• Relevant qualifications in any discipline
• At least 15 years of relevant experiences in providing support to senior management
• Strong organisational and coordination skills, with the ability to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal and stakeholder management skills.
• Strong verbal and written communication skills.
• Demonstrated ability to exercise discretion and handle confidential information with integrity.
• Meticulous, resourceful and proactive, with strong attention to detail.
• Proficient in Microsoft Office applications and able to adapt quickly to new digital tools and systems.
• Experience supporting C-suite or senior leadership teams will be an advantage.

http://jobs.careers.gov.sg

The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services.

Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you.

The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development.

Be part of the team that shapes the future of Singapore.