EXECUTIVE SECRETARY (INTERIOR FIT-OUT)

Ngai Chin Construction Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Benefits offered by this job

Company transport provided

MRT pick-up/drop-off

Job summary

Ngai Chin Construction Pte Ltd is seeking an organized Executive Secretary/Personal Assistant to the CEO to provide full secretarial and administrative support to the Management team, manage calendars, appointments, meetings and travel arrangements.

The role requires 2–3 years of relevant experience, a Diploma or Degree in Business Administration or related field, proficiency in MS Office, discretion, strong communication and the ability to work beyond hours when needed.

Qualifications

• Diploma or Degree in Business Administration or related discipline.
• 2–3 years of relevant executive secretarial experience.
• Proficiency in Microsoft Office and maintaining confidentiality.

Responsibilities

• Provide full secretarial and administrative support to the Management team.
• Coordinate meetings with internal departments, business partners and external stakeholders.
• Prepare and format correspondence, reports, presentations, meeting agendas and minutes.
• Handle confidential documents with discretion.
• Assist in coordinating management projects and special assignments.
• Manage incoming calls, emails and correspondence for the CEO.
• Arrange local and overseas business travel and accommodation.
• Liaise with internal and external parties to facilitate communication.
• Perform other ad hoc duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Discretion

MS Office

Interpersonal skills

Education

Diploma or Degree in Business Administration

Secretarial Studies

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Description

• Provide full secretarial and administrative support to the Management team, including managing appointments, calendars, meetings and travel arrangements, Managements expenses and claims.
• Coordinate meetings with internal departments, business partners and external stakeholders.
• Prepare and format correspondence, reports, presentations, meeting agendas and minutes.
• Handle confidential documents and sensitive business information with the highest level of discretion.
• Assist in coordinating management projects, business activities and special assignments.
• Manage incoming calls, emails and correspondence on behalf of the CEO.
• Arrange local and overseas business travel, accommodation and transportation when required.
• Liaise with internal departments and external parties to facilitate effective communication and coordination.
• Perform other ad hoc duties as assigned by the Management members.

Requirements

• Diploma or Degree in Business Administration, Secretarial Studies or a related discipline.
• Minimum 2–3 years of relevant experience in executive secretarial or personal assistant roles, preferably supporting senior management.
• Proficient in basic AI skills, Microsoft Office applications, including Word, Excel and PowerPoint.
• Strong organisational, time-management and multitasking skills.
• Able to work independently, take initiative and handle tasks with minimal supervision.
• Mature, professional, meticulous and able to maintain strict confidentiality.
• Good interpersonal skills with the ability to liaise effectively with people at all levels.
• Flexible and willing to work beyond normal office hours when necessary to meet the CEO's schedule.

Company transport is provided with pick-up and drop-off services at the following MRT stations:

• Yew Tee MRT Station
• Ang Mo Kio MRT Station