Assistant Manager/Manager, CEO Office

National University of Singapore; Singapore; Presencial; SGD 90 000 - 120 000; Tempo integral

Resumo da oferta

National University of Singapore's NUS-ISS seeks an resourceful Assistant Manager/ Manager to lead CEO’s Office administration. You’ll coordinate with the CEO, Board of Directors and internal stakeholders through high-level planning and professional communications.

Responsibilities include Board meetings coordination and minute drafting, executive and administrative support, budgeting, procurement, and office operations, while upholding discretion and confidentiality in all duties.

Qualificações

• Diploma in Secretarial Studies or degree in Business Administration.
• Minimum 8 years of relevant experience in Personal Assistant/Executive Assistant roles.
• At least 3 years directly supporting Senior Management.
• Excellent writing skills for detailed minutes and strong organizational abilities.

Responsabilidades

• Secretariat to Board of Directors and Meetings: coordinate meetings, scheduling, logistics, materials, minutes and action tracking.
• Executive and Administrative Support to Senior Management: manage meetings, expense claims, reports and presentations, document handling.
• General Administration: budgeting, procurement, vendor management, invoice verification, office operations and staff support.

Conhecimentos

Minutes writing

Stakeholder management

Organizational skills

Discretion

Multitasking

Formação académica

Diploma in Secretarial Studies

Degree in Business Administration

Descrição da oferta de emprego

NUS-ISS is seeking a resourceful and meticulous Assistant Manager/ Manager to join the administration of CEO’s Office.

In this role, you will drive operational excellence and administrative execution, ensuring seamless coordination between CEO, Board of Directors, and other internal stakeholders through high-level logistical planning and professional communications.

How you’ll make an impact:

Secretariat to Board of Directors and Meetings:

• Coordinate Board meetings that include meeting scheduling, logistics arrangements and administrative support.
• Prepare, consolidate and circulate Board meeting materials.
• Accurately record and draft detailed minutes and ensure timely circulation to attendees.
• Track and follow-up on action items to ensure organizational accountability and timely closure.

Executive and Administrative Support to Senior Management:

• Manage meeting arrangements and expense claims.
• Support the preparation of reports, presentations, and/or other business materials.
• Ensure proper documentation and filing of key records.

General Administration:

• Support departmental budgeting and oversee the end-to-end procurement process, vendor management and invoice verification in compliance with internal policies.
• Ensure smooth and efficient office operations in the management of office supplies and stationeries and provide support to staff.
• Participate in projects and undertake other duties instructed by CEO’s Office as and when required.

What Makes you Shine:

• Diploma in Secretarial Studies/ Degree in Business Administration.
• Minimum 8 years of relevant work experience in Personal Assistant/ Executive Assistant capacity, with at least 3 years directly supporting Senior Management.
• Possess strong writing skills for detailed minutes writing.
• Armed with excellent organizational and stakeholder management skills.
• Being resourceful to resolve issues and challenges and able to prioritize and manage multiple assignments/ projects.
• Be discreet and professional in handling confidential information.