Personal Assistant

AVA FACADE TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

AVA FACADE TECHNOLOGY PTE. LTD. is seeking an experienced Executive Assistant to provide high-level support to the Chairman & CEO in Singapore.

You will manage calendars, coordinate meetings, prepare reports and presentations, and handle travel arrangements with discretion and accuracy. You will liaise with internal teams and external partners, maintain confidential records, and assist with business development and project coordination across units.

Qualifications

• Diploma or degree in Business Admin, Management, Secretarial or related field.
• Minimum 3 years EA experience; construction industry background preferred.
• Excellent communication and interpersonal skills to liaise with senior management.
• Meticulous, proactive, well-organized, able to work autonomously.
• Advanced MS Office proficiency (Word, Excel, PPT).
• Adaptable to a fast-paced environment.
• Discretion for personal matters for the Chairman & CEO with strict confidentiality.

Responsibilities

• Manage Chairman's calendar, appointments, meetings and travel.
• Prepare, review and organize business documents, reports, presentations and correspondence.
• Coordinate meetings, prepare agendas, record actions, follow up on deliverables.
• Support business administration and project coordination across units.
• Liaise with internal departments and external stakeholders to ensure timely communication.
• Maintain accurate records and ensure proper document management and confidentiality.
• Conduct research and prepare briefing materials to support business decision-making.
• Manage end-to-end travel arrangements, including flight bookings, hotel accommodations, transportation, and visa applications.
• Ensure travel itineraries are efficiently planned and aligned with business requirements.
• Assist with follow-up on sales enquiries and business correspondence via email.
• Support business development initiatives.
• Provide discreet administrative support on personal matters for the Chairman & CEO, including personal scheduling or ad hoc personal errands, with strict confidentiality maintained at all times.
• Perform other executive support duties as assigned by the Chairman & CEO.
• Provide discreet administrative support on personal matters for the Chairman & CEO, including personal scheduling or ad hoc personal errands, with strict confidentiality maintained at all times.

Skills

Excellent communication

Interpersonal skills

Autonomous / independent work

Education

Diploma / Bachelor in Business Admin, Management, Secretarial or relevant fields

Tools

MS Office

Job description

Key Responsibilities

• Manage the Chairman's calendar, appointments, meetings and travel arrangements.


• Prepare, review, and organize business documents, reports, presentations and correspondence.


• Coordinate meetings, prepare agendas, record action items and follow up on deliverables.


• Support business administration and project coordination across various business units.


• Liaise with internal departments and external stakeholders to ensure timely communication and execution of tasks.


• Maintain accurate records and ensure proper document management and confidentiality.


• Conduct research, compile information, and prepare briefing materials to support business decision-making.


• Manage end-to-end travel arrangements, including flight bookings, hotel accommodations, transportation, and visa applications.


• Ensure travel itineraries are efficiently planned and aligned with business requirements.


• Assist with follow-up on sales enquiries and business correspondence via email.


• Support business development initiatives.


• Provide discreet administrative support on personal matters for the Chairman & CEO, including personal scheduling or ad hoc personal errands, with strict confidentiality maintained at all times.


• Perform other executive support duties as assigned by the Chairman & CEO.


• Provide discreet administrative support on personal matters for the Chairman & CEO, including personal scheduling or ad hoc personal errands, with strict confidentiality maintained at all times.

Requirements

• Diploma / Bachelor or above in Business Admin, Management, Secretarial or relevant fields


• Minimum 3 years EA experience, construction industry background preferred


• Excellent communication & interpersonal skills to liaise with senior management


• Meticulous, proactive, well-organized and capable of autonomous work


• Advanced MS Office proficiency (Word/Excel/PPT)


• Adaptable to fast-paced working environment


• Provide discreet administrative support on personal matters for the Chairman & CEO, including personal scheduling or ad hoc personal errands, with strict confidentiality maintained at all times.