Executive Assistant - Global Tech Group

PAN & COMPANY PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

GLOBAL TECH GROUP is seeking an Executive Assistant to support a senior executive at our group head office. The role focuses on secretarial administration, calendar management, and seamless travel arrangements, with an emphasis on discretion and proactive ownership.

The successful candidate will show sound judgement, strong English communication, and Mandarin fluency for engagement with Mandarin-speaking stakeholders in Singapore and abroad. A proactive, service-oriented mindset is essential.

Qualifications

• Experience supporting senior management in a demanding environment.
• Excellent planning and time-management skills with attention to detail.
• Fluency in Mandarin to liaise with Mandarin-speaking stakeholders.
• Strong confidentiality and professional interpersonal skills.
• Ability to prioritise, anticipate needs and coordinate travel.

Responsibilities

• Provide comprehensive secretarial and business support to the principal.
• Manage a busy calendar and coordinate meetings across stakeholders.
• Arrange travel, accommodation and itineraries, and adapt to changes.
• Handle expense claims, documentation and business arrangements.
• Maintain confidentiality and professional interaction with all levels.

Skills

Calendar management

Executive support

Discretion & integrity

English proficiency

Mandarin fluency

Tools

MS Office

Job description

EXECUTIVE ASSISTANT | GLOBAL TECH GROUP

Our client is a global technology group with businesses and platforms that have helped reshape how people shop, transact and connect across Southeast Asia and beyond. Combining entrepreneurial ambition with international scale, the Group offers an environment where initiative, high standards and a commitment to execution are valued.

This is a Group Head Office position supporting a senior executive, working alongside an established team of capable Executive Assistants. The role encompasses secretarial administration and executive business support, with particular emphasis on managing a demanding calendar, coordinating competing priorities and ensuring seamless travel arrangements.

We are targeting a Secretary / Executive Assistant with a strong foundation in supporting senior management within a professional, demanding environment. Beyond organisational ability, we value sound judgement, discretion and the confidence to anticipate needs and take ownership. A service-oriented mindset, attention to detail and enthusiasm for building an effective working partnership with the principal will be highly prized.

The office is located in the Buona Vista area.

Responsibilities

• Provide comprehensive secretarial and business support to the principal.
• Manage a busy calendar, exercise judgement over competing priorities and coordinate meetings across internal and external stakeholders.
• Organise business travel, accommodation and itineraries, anticipating requirements and managing changes effectively.
• Coordinate administrative matters, including expense claims, documentation and business arrangements.
• Maintain strict confidentiality and interact professionally with all levels of management, colleagues, business partners and external parties.
• Proactively follow through on outstanding matters and ensure administrative tasks are completed accurately and on time.

Requirements

• Relevant experience as a Secretary / Executive Assistant supporting senior management; experience in an MNC, technology group or similarly demanding environment is preferred.
• Excellent planning, time management and organisational skills, with close attention to detail and the ability to manage changing priorities.
• Sound judgement, independent thinking and the confidence to clarify priorities and resolve scheduling conflicts tactfully.
• Strong command of English and professional interpersonal skills.
• Fluency in spoken Mandarin to liaise with Mandarin-speaking internal and external stakeholders in Singapore and overseas.
• A positive, proactive and resourceful approach, with strong service standards and personal accountability.
• Adaptability and composure when handling time-sensitive requests.
• High levels of integrity and discretion in handling confidential information and dealing with people.