Executive Assistant to CEO, Asia Pacific (Data Centre based in Central Singapore)

SM2 Consulting; Singapore; On-site; SGD 65,000 - 90,000; Full time

Job summary

SM2 Consulting is seeking an Executive Assistant & Office Manager to provide dedicated support to the CEO while overseeing the day-to-day administration of the Singapore office. You will manage calendars, travel, meetings, presentations, and ensure smooth operations across facilities and services.

The ideal candidate holds a Diploma or Bachelor's degree, has 5+ years of EA experience supporting senior executives, excels in MS Office 365, communicates clearly, remains discreet, proactive, highly

Qualifications

• Diploma or Bachelor's degree, or equivalent work experience.
• 5+ years of experience as an Executive Assistant supporting a senior executive.
• Experience in office administration/office management preferred.
• Excellent written and verbal communication skills.
• Proficient in MS Office 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Independent and a team player, able to manage multiple priorities and maintain confidentiality.
• Proactive, extremely organized and detail-oriented.
• Dependable, discreet and service-oriented.

Responsibilities

• Manage the CEO's calendar, meetings, travel arrangements, and day-to-day administrative needs.
• Prepare meeting materials, presentations, and correspondence.
• Coordinate meetings, visitors, and travel logistics.
• Ensure timely follow-up on schedules and reminders to CEO.
• Handle confidential information with professionalism and discretion.
• Manage office facilities, supplies, vendors, and workplace services.
• Keep the office safe, organised, and running smoothly.
• Organise office events, employee engagement activities, and CSR initiatives.
• Support company-wide meetings and office events from an administrative and logistical perspective.
• Work closely with internal teams and external service providers to ensure efficient office operations.
• Manage office budgets and administrative purchases within approved limits.
• Process office invoices and support expense administration.

Skills

Calendar management

Travel coordination

Meeting coordination

Administrative support

Communication skills

Discretion

Proactive mindset

Team collaboration

Organisational skills

Education

Diploma

Bachelor's degree

Tools

MS Office 365

Outlook

Word

PowerPoint

Excel

Teams

Job description

My client is a mid-sized Data Center operator with presence in multiple countries within APAC.

They are seeking an experienced Executive Assistant & Office Manager to provide dedicated support to the CEO while overseeing the day-to-day administration of the Singapore office.

This role is ideal for someone who pays attention to detail, exercises discretion and possesses a proactive approach to ensure that the CEO is well supported, organised, and able to focus on business priorities.

Responsibilities

• Manage the CEO's calendar, meetings, travel arrangements, and day-to-day administrative needs.
• Prepare meeting materials, presentations, and correspondence.
• Coordinate meetings, visitors, and travel logistics.
• Ensure timely follow-up on schedules and reminders to CEO.
• Handle confidential information with professionalism and discretion.
• Manage office facilities, supplies, vendors, and workplace services.
• Keep the office safe, organised, and running smoothly.
• Organise office events, employee engagement activities, and CSR initiatives.
• Support company-wide meetings and office events from an administrative and logistical perspective.
• Work closely with internal teams and external service providers (building management, vendors, cleaners, etc.) to ensure efficient office operations.
• Manage office budgets and administrative purchases within approved limits.
• Process office invoices and support expense administration.

Qualifications

• Diploma or Bachelor's degree, or equivalent work experience.
• At least 5 years' experience as an Executive Assistant supporting a senior executive.
• Experience in office administration or office management is preferred.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Able to work independently and a team player at the same time, manage multiple priorities, and maintain confidentiality.
• Proactive and takes initiative.
• Highly organised with strong attention to detail.
• Dependable and responsive.
• Professional and discreet.
• Friendly, approachable, and service-oriented.
• Able to adapt quickly in a fast-paced environment.