Executive Secretary

Nanyang Hwu Clan General Association; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Nanyang Hwu Clan General Association in Singapore is seeking an Executive Secretary to provide essential administrative support and coordinate association activities. The role involves preparing English and Chinese communications, managing documents, and assisting in daily operations.

You will schedule and attend board meetings (quarterly), take minutes, perform basic bookkeeping, and support the Chairman and General Secretary.

Qualifications

• Proficient in MS Word, Excel and PowerPoint.
• Able to input Chinese language text.
• Relevant working experience welcome.

Responsibilities

• Preparation of communication letters, notices and other administrative documents in English and Chinese language.
• Plan and assist in the execution of various types of activities organised by the Clan Association.
• Schedule, prepare and attend meetings (mainly quarterly Board meeting)
• Record and prepare meeting minutes
• Basic book keeping of account transactions
• Provide administrative assistance to Chairman and General Secretary in running the Association's operation.

Skills

MS Word

MS Excel

PowerPoint

Chinese input

Job description

About the role

Executive Secretary position at Nanyang Hwu Clan General Association. The role involves administrative support and coordination of association activities and operations.

Key responsibilities

• Preparation of communication letters, notices and other administrative documents in English and Chinese language

• Plan and assist in the execution of various types of activities organised by the Clan Association

• Schedule, prepare and attend meetings (mainly quarterly Board meeting)

• Record and prepare meeting minutes

• Basic book keeping of account transactions

• Provide administrative assistance to Chairman and General Secretary in running the Association's operation

About you

• Good in MS Word, Excel and Powerpoint

• Able to perform Chinese language input

• Relevant working experience welcome