Executive Assistant

Amori Management Pte. Ltd.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Amori Management Pte. Ltd. in Singapore is seeking organised, proactive Executive Assistants to support management, coordinate daily operations, and ensure smooth workflow across the team.

Responsibilities include managing calendars, scheduling meetings, handling correspondence, preparing documents and reports, liaising with internal teams and external parties, and maintaining confidentiality. Mandarin proficiency is preferred for Mandarin-speaking clients.

Qualifications

• Singaporean/PR
• Local Polytechnic Diploma or Bachelor’s Degree
• Prior experience in administrative support or executive assistance is advantageous
• Proficiency in English; Mandarin proficiency preferred for Mandarin-speaking clients
• Excellent organisational, multitasking, and time-management skills
• Strong written and verbal communication, attention to detail
• Proactive, discreet, and dependable; able to handle confidential information
• Proficient in Microsoft Office and digital tools
• Able to work independently and collaboratively in a team environment

Responsibilities

• Provide administrative and executive support to management, including scheduling appointments, managing calendars, and coordinating meetings
• Handle correspondence, emails, phone calls, and other communications professionally
• Prepare, organise, and maintain documents, reports, presentations, and records
• Coordinate meeting arrangements, follow-ups, and administrative tasks to ensure timely completion
• Liaise with internal teams and external parties to facilitate smooth communication and workflow
• Assist with daily operational matters, project coordination, and ad hoc assignments as required
• Maintain confidentiality when handling sensitive information and exercise discretion
• Identify opportunities to improve administrative processes and enhance overall work efficiency

Skills

Organisational skills

Multitasking

Time management

Attention to detail

Proactive

Discretion

Communication

Mandarin communication

Education

Diploma or Bachelor’s degree

Tools

Microsoft Office

Job description

We are seeking organised, proactive, and detail-oriented individuals to join us as Executive Assistants. In this role, you will play a key part in supporting management, coordinating daily operations, and ensuring smooth and efficient workflow across the team. Whether you are a mid-career professional looking for a new opportunity or an entry-level ready to kick-start your career, we welcome individuals who are eager to learn, take initiative, and contribute to a dynamic and professional working environment.

Responsibilities:

• Provide administrative and executive support to management, including scheduling appointments, managing calendars, and coordinating meetings


• Handle correspondence, emails, phone calls, and other communications professionally and efficiently


• Prepare, organise, and maintain documents, reports, presentations, and records


• Coordinate meeting arrangements, follow-ups, and administrative tasks to ensure timely completion


• Liaise with internal teams and external parties to facilitate smooth communication and workflow


• Assist with daily operational matters, project coordination, and ad hoc assignments as required


• Maintain confidentiality when handling sensitive information and exercise discretion in all work-related matters


• Identify opportunities to improve administrative processes and enhance overall work efficiency

Requirements:

• Singaporean/PR


• Minimum Local Polytechnic Diploma or any recognized Bachelor's Degree


• Prior experience in administrative support, executive assistance, office coordination, or a related role will be an advantage


• Proficiency in English and Mandarin. We are seeking candidates proficient in Mandarin to communicate effectively with Mandarin-speaking clients and business associates


• Excellent organisational, multitasking, and time-management skills


• Strong written and verbal communication skills, with keen attention to detail


• Proactive, resourceful, and able to anticipate needs and take initiative


• Professional, discreet, and dependable, with the ability to handle confidential information


• Proficient in Microsoft Office applications and comfortable with digital tools


• Able to work independently while being a collaborative team player