Administrative Assistant (6 months contract)

CSC (Corporation Service Company); Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

CSC (Corporation Service Company) in Singapore is seeking an administrative professional to support the corporate secretarial team with a range of duties, including document preparation and filing.

The role requires at least one year in a similar admin role, Mandarin language preference for coordinating with Chinese clients and reviewing Chinese documents; strong MS Office skills and meticulous, proactive work style.

Qualifications

• 1 year of prior experience in similar administrative roles.
• Ability to speak mandarin preferred for coordination with Chinese clients and reviewing Chinese documents.
• Able to multitask and meet tight timelines.
• Detail oriented with thorough ownership of work.
• Positive attitude with pleasant personality.
• Pro-active, self-motivated and responsive.
• Good interpersonal, organizational and communications skills.
• Proficient in MS Office (Excel and Word).

Responsibilities

• Provide administrative support to the corporate secretarial team on various matters.
• Update clients’ minutes book and internal database.
• Maintain files including job, vendor and other company operation files.
• Prepare corporate secretarial documents.
• Handle mails and courier services.
• Assist with billing, including matching invoices, preparing payment vouchers and tracking payment status; liaise with vendors.
• Liaise with clients on general administrative matters.
• Coordinate with internal and external parties, including solicitors and regulatory bodies as required.
• Strengthen long-term relationships with customers and business partners by providing excellent service.
• Any other ad-hoc duties as assigned.

Skills

Mandarin proficiency

MS Office

Multitasking

Detail oriented

Proactive

Interpersonal skills

Communication skills

Tools

MS Office (Excel, Word)

Job description

Some of the things you’ll be doing:

• Provide administrative support to the corporate secretarial team on various matters, including but not limited to:
• Updating of clients’ minutes book and internal database.
• Maintaining of files (including job files, vendor files and other files related to the Company's operations)
• Preparation of corporate secretarial documents
• Handling mails and courier services
• Assisting with billing matters including matching of invoices, preparation of payment vouchers and tracking of payment status. Manage/liaise with vendors or external parties whenever necessary
• Liaise with clients on general administrative matters
• Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies when required
• Strengthen long-term relationships with our customers and business partners by providing excellent services
• Any other Ad-hoc duties as assigned
  

What technical skills, experience, and qualifications do you need?

• 1 year of prior experience in similar administrative roles
• Ability to speak mandarin preferred as this role will involve coordination and speaking with Chinese clients and reviewing Chinese documents
• Able to multitask and work within tight timeline
• Detail oriented; demonstrates thoroughness and strong ownership of work
• Positive working attitude with pleasant personality
• Pro-active, self-motivated, independent and responsive
• Good interpersonal, organizational and communications skills
• Proficient in MS Office (MS Excel and MS Word)