Administrative Assistant (6 months contract)

CSCGLOBAL CORPORATE SERVICES (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

CSCGLOBAL CORPORATE SERVICES (SINGAPORE) PTE. LTD. is seeking an administrative support role to assist the corporate secretarial team.

The candidate will handle minutes updates, file maintenance, document preparation, and liaison with clients and vendors. Mandarin speakers are preferred for coordination with Chinese clients and reviewing Chinese documents. The role requires multitasking, detail orientation, and proactive, independent work style, with strong communication and organizational

Qualifications

• 1 year of prior experience in similar administrative roles.
• Ability to speak mandarin preferred as role involves coordination with Chinese clients and reviewing Chinese documents.
• Able to multitask and work within tight timeline.
• Detail oriented; demonstrates thoroughness and ownership of work.
• Positive working attitude with pleasant personality.
• Pro-active, self-motivated, independent and responsive.
• Good interpersonal, organizational and communications skills.
• Proficient in MS Office (MS Excel and MS Word).

Responsibilities

• Provide administrative support to the corporate secretarial team on various matters.
• Updating of clients’ minutes book and internal database.
• Maintaining of files (including job files, vendor files and other files related to the Company's operations)
• Preparation of corporate secretarial documents
• Handling mails and courier services
• Assisting with billing matters including matching of invoices, preparation of payment vouchers and tracking of payment status. Manage/liaise with vendors or external parties whenever necessary
• Liaise with clients on general administrative matters
• Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies when required
• Strengthen long-term relationships with our customers and business partners by providing excellent services
• Any other Ad-hoc duties as assigned

Skills

Administrative experience

Mandarin

Multitasking

Detail oriented

Interpersonal skills

Proactive

MS Office

Tools

MS Office

Job description

Some of the things you’ll be doing:

• Provide administrative support to the corporate secretarial team on various matters, including but not limited to:
• Updating of clients’ minutes book and internal database.
• Maintaining of files (including job files, vendor files and other files related to the Company's operations)
• Preparation of corporate secretarial documents
• Handling mails and courier services
• Assisting with billing matters including matching of invoices, preparation of payment vouchers and tracking of payment status. Manage/liaise with vendors or external parties whenever necessary
• Liaise with clients on general administrative matters
• Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies when required
• Strengthen long-term relationships with our customers and business partners by providing excellent services
• Any other Ad-hoc duties as assigned

What technical skills,experience, and qualifications do you need?

• 1 year of prior experience in similar administrative roles
• Ability to speak mandarin preferred as this role will involve coordination and speaking with Chinese clients and reviewing Chinese documents
• Able to multitask and work within tight timeline
• Detail oriented; demonstrates thoroughness and strong ownership of work
• Positive working attitude with pleasant personality
• Pro‑active, self‑motivated, independent and responsive
• Good interpersonal, organizational and communications skills
• Proficient in MS Office (MS Excel and MS Word)