Executive Assistant (Secretary)

Private Advertiser; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Private Advertiser is seeking a senior secretarial professional to support Senior Management Executives in Singapore. The role involves drafting correspondences and managing calendars, with responsibility for filing systems and report preparation.

The ideal candidate will have at least 5 years of relevant experience, the ability to communicate with Mandarin-speaking stakeholders, and a proactive, multitasking mindset in a fast-paced environment. Jurong area availability is required.

Qualifications

• Senior role requiring extensive secretarial support for senior executives.
• Mandarin-speaking stakeholders communication ability is required.
• High productivity, initiative and self-motivation to complete tasks proactively.
• Strong interpersonal and communication skills; capable of teamwork.
• Efficient, multi-tasking, and able to work in a fast-paced environment.
• Intuitive and quick grasp of assignments.
• Stable employment record.
• Willing to work in Jurong area.

Responsibilities

• Provide the full spectrum of secretarial duties to Senior Management Executives, including drafting of correspondences.
• Maintain accurate and up-to-date filing system for Group companies.
• Prepare and collate reports and various related documents.
• Screen telephone calls and maintain Senior Management Executives’ calendars.
• Assist Senior Management Executives to liaise with overseas companies on projects, scheduling management and board meetings and maintains board minutes and resolutions.

Skills

Secretarial

Calendar management

Communication

Interpersonal skills

Multitasking

Education

O/ A Levels

Job description

Responsibilities

• Responsible to provide the full spectrum of secretarial duties to Senior Management Executives, including drafting of correspondences.

• Maintains accurate and up-to-date filing system for Group companies.

• Prepares and collates reports and various related documents.

• Screens telephone calls and maintains Senior Management Executives’ calendars.

• Assists Senior Management Executives to liaise with overseas companies on projects, scheduling management and board meetings and maintains board minutes and resolutions.

Requirements

This is a senior position and candidates should possess:

• Good ‘O’ and ‘A’ Level Certificates with at least 5 years’ relevant experience

• Ability to communicate with Mandarin Speaking stakeholders.

• A high level of productivity, initiative and self-motivation to accomplish tasks.

• Good interpersonal & communication skills; able to work harmoniously as a team member.

• Efficient, ability to multi-task and work in a fast-paced environment.

• Intuitive and can easily grasp the gist of any work assignment.

• Stable employment record.

• Willing to work in Jurong area.

An attractive remuneration package will be offered to the successful candidate.