Executive, Sales Administration

TÜV SÜD PSB Pte Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading testing and certification company in Singapore is hiring an Executive, Sales Administration to support testing and certification projects for medical devices. You will be responsible for coordinating customer-related activities, ensuring timely project delivery, and maintaining strong client relationships. The ideal candidate holds a diploma and has at least 1 year of sales administrative experience, preferably within the medical or testing industry, alongside strong interpersonal and communication skills.

Qualifications

• Minimum a Diploma with at least 1 year of sales administrative experience.
• Preferably with background in the Medical or Testing industry.
• Proactive team player with the ability to work independently.

Responsibilities

• Coordinate customer-related topics and order activities.
• Prepare and follow up on sales quotations and confirmations.
• Provide customer service for test schedules and submissions.
• Consolidate sales report and prepare minutes of meetings.

Skills

Interpersonal skills

Communication skills

Team player

Service-oriented

Education

Diploma

Job description

Company description

TÜV SÜD PSB previously known as PSB Corporation is a wholly owned subsidiary of TÜV SÜD AG. With a sterling record of over 50 years, TÜV SÜD PSB over the years has worked with companies across sectors to help them achieve business excellence. Today, we are at the forefront of partnering with companies to help them realize their Digital Transformation initiatives. To address the specific needs of safety, security, quality and sustainability, we work with stakeholders throughout the business life‑cycle to provide an integrated approach.
TÜV SÜD PSB is accredited under the Singapore Accreditation Council Singapore Laboratory Accreditation (SAC-Singlas) Scheme to ISO/IEC Guide 25 (ISO/IEC 17025) and ISO Guide 65 (ISO/IEC 17065), and is also accredited by SAC for ISO/IEC 17021-1.
With a strength of over 500 employees in Singapore, we have extensive network of offices and labs across ASEAN - Thailand, Indonesia, Malaysia, Philippines and Vietnam to support your requirements across the region.

Job description

The Executive, Sales Administration supports the execution of testing and certification projects for medical devices and any kind of needed support to provide services. The role ensures timely project delivery, regulatory compliance, and seamless coordination between clients, technical experts, and internal departments.

Key Responsibilities

• Responsible for the coordination of all customer-related topics and order-related activities
• Responsible for customer database, project updates and maximisation of customer relationship
• Prepare and follow up on sales quotations, confirmation status and escalation of qualified opportunities to the sales team
• Provide customer service by attending to customers' requests for test schedules, samples, and submission.
• Administrative support such as e-filing of sales documents to ensure audit compliance.
• Prepare contract review documents, new customer account creation, credit notes.
• Monitor and provide regular updates on debtors' listing for effective debt management.
• Consolidate sales report and prepare minutes of meetings.
• Assist in creation and preparation of marketing materials such as proposals and PowerPoint presentations.
• Any other administrative tasks as required

Key Requirements

• Minimum a Diploma with at least 1 year of sales administrative experience or indoor sales experience
• Preferably with background in the Medical or Testing industry
• Strong interpersonal skills with ability to build good rapport with all levels of staff.
• Results and service-oriented individual who possess initiative and excellent communication skills.
• Proactive team player with the ability to work independently in challenging projects and timelines.
• Meticulous, efficient, enthusiastic, and resourceful with a "can-do" attitude