Executive, Project Lifecycle & Operations (6 months contract - Digitalization).

GMP RECRUITMENT SERVICES (S) PTE LTD; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

GMP RECRUITMENT SERVICES (S) PTE LTD is seeking a contract-based role focusing on pre-award grant administration and digitalisation. You will support IAIC project leads, process variations, and maintain project records, while building Power BI dashboards and automated workflows in SharePoint to streamline pre-award and change requests.

Responsibilities extend to documenting processes, guiding users, and delivering a handover by contract end.

Qualifications

• Diploma or degree in business analytics, information systems or related field.
• Hands-on experience building Power BI dashboards (data modelling, Power Query).
• Practical experience with Power Automate and SharePoint (lists, libraries, flows).
• Strong attention to detail and clear written/verbal communication.
• Able to work independently and meet deadlines.
• Experience with research grant administration or funding agency T&Cs.

Responsibilities

• Serve as the point of contact for IAIC project leads on pre-award grant administration.
• Process project variations and changes with proper documentation and T&Cs.
• Maintain accurate project records in relevant systems and trackers.
• Collaborate with internal stakeholders to resolve queries.
• Develop and maintain Power BI dashboards for grant pipeline and lifecycle.
• Design Power Automate workflows and SharePoint solutions to reduce manual steps.
• Explore AI-enabled tools to improve team efficiency.
• Deliver user guides and handover documentation by contract end.
• Perform any other duties assigned by the supervisor.

Skills

Power BI dashboards

Power Automate

SharePoint

Data modelling

Attention to detail

Independent work

Education

Diploma or degree in business analytics / information systems

Tools

Power BI

Power Automate

SharePoint

Copilot Studio

Copilot/ Copilot Studio

Job description

Job Responsibilities

Grant Administration

• Serve as the point of contact for IAIC Project Leads on pre-award grant administration, including proposal checks, endorsements and submission support.
• Process project variations and change requests promptly, ensuring proper documentation and compliance with institutional policies and funding agency terms and conditions (T&Cs).
• Maintain accurate project records in the relevant systems and trackers.
• Work with internal stakeholders to resolve grant administration queries.

Digitalisation Special Project

• Develop and maintain Power BI dashboards for the grant pipeline, proposal status and project lifecycle tracking.
• Design and set up Power Automate workflows and SharePoint solutions to reduce manual steps in pre-award and change request processes.
• Explore AI-enabled tools, such as Microsoft 365 Copilot, to improve the efficiency of the team's service delivery.
• Deliver user guides, process documentation and a handover by the end of the contract so that the team can maintain the solutions.
• Perform any other duties and responsibilities assigned by the supervisor.

Job Requirements

• Diploma or degree, preferably in business analytics, information systems or a related field.
• Hands-on experience in building Power BI dashboards (data modelling, Power Query).
• Practical experience with Power Automate and SharePoint (lists, libraries, flows).
• Strong attention to detail, with good written and verbal communication skills.
• Able to work independently, manage competing deadlines and get up to speed quickly.
• Experience in research grant administration or with funding agency T&Cs.
• Familiarity with Power Apps, Microsoft 365 Copilot or Copilot Studio.