PLO Executive (6 months)

ZENITH INFOTECH (S) PTE LTD.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Zenith Infotech (S) PTE LTD. seeks a capable Grant Administration Specialist to support pre-award activities, document change requests, and maintain project records.

You will build Power BI dashboards for pipeline monitoring and create Power Automate workflows within SharePoint to streamline processes. Candidates should have a diploma or degree in business analytics or information systems, with hands-on Power BI, Power Automate, and SharePoint experience, plus strong communication and

Qualifications

• Diploma or degree in business analytics, information systems or related field.
• Hands-on experience building Power BI dashboards, including data modelling and Power Query.
• Practical experience with Power Automate and SharePoint, including lists, libraries and flows.
• Strong attention to detail, with good written and verbal communication skills.
• Able to work independently, manage competing deadlines and get up to speed quickly.
• Experience in research grant administration or with funding agency T&Cs.
• Familiarity with Power Apps, Microsoft 365 Copilot or Copilot Studio.

Responsibilities

• Serve as point of contact of Project Leads on pre-award grant administration, including proposal checks, endorsements and submission support.
• Process project variations and change requests, ensuring proper documentation and compliance with institutional policies and funding agency T&Cs.
• Maintain accurate project records in relevant systems and trackers.
• Work with internal stakeholders to resolve grant administration queries.
• Develop and maintain Power BI dashboards for grant pipeline, proposal status and project lifecycle tracking.
• Design and set up Power Automate workflows and SharePoint solutions to reduce manual steps in pre-award and change request processes.
• Explore AI-enabled tools, such as Microsoft 365 Copilot, to improve efficiency of team service delivery.
• Deliver user guides, process documentation and handover by end of contract so team can maintain solutions.
• Perform other duties as assigned by supervisor.

Skills

Communication skills

Time management

Independent work

Grant administration experience

Research grant familiarity

Education

Diploma or degree in business analytics or information systems

Tools

Power BI

Power Automate

SharePoint

Power Apps

Copilot tools

Job description

Role:

• Serve as point of contact of Project Leads on pre-award grant administration, including proposal checks, endorsements and submission support.
• Process project variations and change requests, ensuring proper documentation and compliance with institutional policies and funding agency T&Cs.
• Maintain accurate project records in relevant systems and trackers.
• Work with internal stakeholders to resolve grant administration queries.
• Develop and maintain Power BI dashboards for grant pipeline, proposal status and project lifecycle tracking.
• Design and set up Power Automate workflows and SharePoint solutions to reduce manual steps in pre-award and change request processes.
• Explore AI-enabled tools, such as Microsoft 365 Copilot, to improve efficiency of team service delivery.
• Deliver user guides, process documentation and handover by end of contract so team can maintain solutions.
• Perform other duties as assigned by supervisor.

Requirements:

• Diploma or degree, preferably in business analytics, information systems or related field.
• Hands-on experience building Power BI dashboards, including data modelling and Power Query.
• Practical experience with Power Automate and SharePoint, including lists, libraries and flows.
• Strong attention to detail, with good written and verbal communication skills.
• Able to work independently, manage competing deadlines and get up to speed quickly.
• Experience in research grant administration or with funding agency T&Cs.
• Familiarity with Power Apps, Microsoft 365 Copilot or Copilot Studio.

EA Licence No: 20S0237