Executive, Grant Admin & Digitalisation (PLO) - #1770

JOBSTER PRIVATE LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

JOBSTER PRIVATE LTD. is seeking an organized professional to support pre-award grant administration and a digitalisation project in Singapore. You will build Power BI dashboards, set up Power Automate workflows, and streamline SharePoint processes.

The role requires hands-on experience with Power BI, Power Automate, and SharePoint, with strong attention to detail and the ability to work independently under deadlines. A related degree is preferred.

Qualifications

• Diploma or degree in business analytics, information systems or related field.
• Hands-on experience building Power BI dashboards (data modelling, Power Query).
• Practical experience with Power Automate and SharePoint (lists, libraries, flows).
• Strong attention to detail with good written and verbal communication skills.
• Able to work independently and manage competing deadlines.

Responsibilities

• Serve as the point of contact for IAIC Project Leads on pre-award grant administration, including proposal checks, endorsements and submission support.
• Process project variations and change requests promptly with proper documentation and compliance.
• Maintain accurate project records in relevant systems and trackers.
• Work with internal stakeholders to resolve grant administration queries.
• Develop and maintain Power BI dashboards for grant pipeline, proposal status and lifecycle tracking.
• Design and set up Power Automate workflows and SharePoint solutions to reduce manual steps.
• Explore AI-enabled tools (e.g., Microsoft 365 Copilot) to improve service delivery.
• Deliver user guides, process documentation and a handover by contract end.

Skills

Power BI

Power Automate

SharePoint

Data modelling

Power Query

Attention to detail

Communication

Education

Diploma or degree in business analytics / information systems

Tools

Power Apps

Copilot Studio

Copilot

Job description

Key Responsibilities

Grant Administration

Serve as the point of contact for IAIC Project Leads on pre-award grant administration, including proposal checks, endorsements and submission support.

Process project variations and change requests promptly, ensuring proper documentation and compliance with institutional policies and funding agency terms and conditions (T&Cs).

Maintain accurate project records in the relevant systems and trackers.

Work with internal stakeholders to resolve grant administration queries.

Digitalisation Special Project

Develop and maintain Power BI dashboards for the grant pipeline, proposal status and project lifecycle tracking.

Design and set up Power Automate workflows and SharePoint solutions to reduce manual steps in pre-award and change request processes.

Explore AI-enabled tools, such as Microsoft 365 Copilot, to improve the efficiency of the team's service delivery.

Deliver user guides, process documentation and a handover by the end of the contract so that the team can maintain the solutions.

Others

Perform any other duties and responsibilities assigned by the supervisor.

Job Requirements

Essential

• Diploma or degree, preferably in business analytics, information systems or a related field.
• Hands-on experience in building Power BI dashboards (data modelling, Power Query).
• Practical experience with Power Automate and SharePoint (lists, libraries, flows).
• Strong attention to detail, with good written and verbal communication skills.
• Able to work independently, manage competing deadlines and get up to speed quickly.

Preferred

• Experience in research grant administration or with funding agency T&Cs.
• Familiarity with Power Apps, Microsoft 365 Copilot or Copilot Studio.