Executive, Project Lifecycle & Operations (6mths agency contract) @ One North

Ethos Search Associates Pte Ltd; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Ethos Search Associates Pte Ltd is seeking a proactive professional to support grant administration and digitalisation initiatives. You will build and maintain Power BI dashboards for the grant pipeline and design Power Automate workflows to streamline pre‑award processes.

The role requires hands‑on experience with Power BI, Power Automate, SharePoint, and a degree or diploma in a relevant field. You will collaborate with internal teams to ensure accuracy, documentation, and timely delivery of

Qualifications

• Diploma or degree in business analytics, information systems or related field.
• Hands-on experience in building Power BI dashboards (data modelling, Power Query).
• Practical experience with Power Automate and SharePoint (lists, libraries, flows).
• Strong attention to detail with good written and verbal communication.
• Able to work independently, manage competing deadlines and get up to speed quickly.

Responsibilities

• Serve as the point of contact for pre-award grant administration, including proposal checks and submission support.
• Process project variations and change requests with proper documentation and policy compliance.
• Maintain accurate project records in systems and trackers; resolve grant queries with stakeholders.

Skills

Attention to detail

Communication skills

Independent / time management

Problem solving

Education

Degree in business analytics / information systems

Tools

Power BI

Power Automate

SharePoint

Power Apps

Copilot Studio / Copilot

Job description

Key Responsibilities

Grant Administration

• Serve as the point of contact for Project Leads on pre-award grant administration, including proposal checks, endorsements and submission support.
• Process project variations and change requests promptly, ensuring proper documentation and compliance with institutional policies and funding agency terms and conditions (T&Cs).
• Maintain accurate project records in the relevant systems and trackers.
• Work with internal stakeholders to resolve grant administration queries.

Digitalisation Special Project

• Develop and maintain Power BI dashboards for the grant pipeline, proposal status and project lifecycle tracking.
• Design and set up Power Automate workflows and SharePoint solutions to reduce manual steps in pre-award and change request processes.
• Explore AI-enabled tools, such as Microsoft 365 Copilot, to improve the efficiency of the team's service delivery.
• Deliver user guides, process documentation and a handover by the end of the contract so that the team can maintain the solutions.

Others

• Perform any other duties and responsibilities assigned by the supervisor.

Job Requirements

Essential

• Diploma or degree, preferably in business analytics, information systems or a related field.
• Hands-on experience in building Power BI dashboards (data modelling, Power Query).
• Practical experience with Power Automate and SharePoint (lists, libraries, flows).
• Strong attention to detail, with good written and verbal communication skills.
• Able to work independently, manage competing deadlines and get up to speed quickly.

Preferred

• Experience in research grant administration or with funding agency T&Cs.
• Familiarity with Power Apps, Microsoft 365 Copilot or Copilot Studio.