Temporary Executive, Project Lifecycle & Operations (PLO)

INNOVATIQ SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

INNOVATIQ SOLUTIONS PTE. LTD. in Singapore seeks a grant administration specialist to support pre-award activities and manage project variations. You will also lead a digitalisation project using Power BI, Power Automate and SharePoint to streamline processes and reduce manual steps.

The role emphasizes building dashboards, configuring automation, and exploring AI-enabled tools to improve service delivery. Strong documentation, independence and deadline management are required.

Qualifications

• Diploma or degree in business analytics, information systems or a related field.
• Hands-on experience in building Power BI dashboards (data modelling, Power Query).
• Practical experience with Power Automate and SharePoint (lists, libraries, flows).
• Strong attention to detail, with good written and verbal communication skills.
• Able to work independently, manage competing deadlines and get up to speed quickly.

Responsibilities

• Serve as the point of contact for IAIC Project Leads on pre-award grant administration, including proposal checks, endorsements and submission support.
• Process project variations and change requests promptly, ensuring proper documentation and compliance with institutional policies and funding agency terms and conditions (T&Cs).
• Maintain accurate project records in the relevant systems and trackers.
• Work with internal stakeholders to resolve grant administration queries.
• Develop and maintain Power BI dashboards for the grant pipeline, proposal status and project lifecycle tracking.
• Design and set up Power Automate workflows and SharePoint solutions to reduce manual steps in pre-award and change request processes.
• Explore AI-enabled tools, such as Microsoft 365 Copilot, to improve the efficiency of the team's service delivery.
• Deliver user guides, process documentation and a handover by the end of the contract so that the team can maintain the solutions.
• Perform any other duties and responsibilities assigned by the supervisor.

Skills

Power BI

Power Automate

SharePoint

Data Modelling

Power Query

Attention to detail

Independent work

Education

Diploma or degree in business analytics or information systems

Tools

Power Apps

Microsoft 365 Copilot

Copilot Studio

Job description

Key Responsibilities

Grant Administration (approx. 60-70%)

• Serve as the point of contact for IAIC Project Leads on pre-award grant administration, including proposal checks, endorsements and submission support.
• Process project variations and change requests promptly, ensuring proper documentation and compliance with institutional policies and funding agency terms and conditions (T&Cs).
• Maintain accurate project records in the relevant systems and trackers.
• Work with internal stakeholders to resolve grant administration queries.

Digitalisation Special Project (approx. 30-40%)

• Develop and maintain Power BI dashboards for the grant pipeline, proposal status and project lifecycle tracking.
• Design and set up Power Automate workflows and SharePoint solutions to reduce manual steps in pre-award and change request processes.
• Explore AI-enabled tools, such as Microsoft 365 Copilot, to improve the efficiency of the team's service delivery.
• Deliver user guides, process documentation and a handover by the end of the contract so that the team can maintain the solutions.

Others

• Perform any other duties and responsibilities assigned by the supervisor.

Job Requirements

Essential

• Diploma or degree, preferably in business analytics, information systems or a related field.
• Hands-on experience in building Power BI dashboards (data modelling, Power Query).
• Practical experience with Power Automate and SharePoint (lists, libraries, flows).
• Strong attention to detail, with good written and verbal communication skills.
• Able to work independently, manage competing deadlines and get up to speed quickly.

Preferred

• Experience in research grant administration or with funding agency T&Cs.
• Familiarity with Power Apps, Microsoft 365 Copilot or Copilot Studio.