Executive & Personal Assistant to the Managing Director

SWISS-ASIA FINANCIAL SERVICES PTE. LTD.; Singapore; On-site; SGD 45,000 - 73,000; Full time

Job summary

SWISS-ASIA FINANCIAL SERVICES PTE. LTD. is seeking a trusted Personal Assistant for the Managing Director at our East Coast office. The role spans executive support, personal administration and household coordination within a private family office environment.

You will manage calendars, travel, confidential correspondence and liaise with advisers, staff and external partners, while maintaining discretion and anticipating needs across business and personal matters.

Qualifications

• 3–5 years of experience as Personal Assistant, Executive Assistant or Family Office Assistant.
• Experience supporting senior executives or UHNW families is advantageous.
• Highly organized, resourceful, proactive and adaptable.
• Excellent communication and interpersonal skills.
• Able to handle sensitive information with complete confidentiality.
• Willing to work outside normal office hours when necessary.
• Possesses a valid Class 3 driving licence.

Responsibilities

• Manage calendars, meetings, appointments and daily priorities.
• Draft, prepare and manage confidential correspondence and emails.
• Prepare reports, presentations, briefing papers and meeting materials.
• Take meeting minutes and follow up on actions.
• Plan domestic and international business and personal travel.
• Coordinate household staff and maintenance, budget management and vendor liaison.
• Provide executive and administrative support for business initiatives and private family office operations.

Skills

Calendar management

Executive support

Discretion and confidentiality

Proactive and adaptable

Excellent communication

Multitasking

Problem-solving

Microsoft Office suite

Tools

Microsoft Office

Collaboration tools

Job description

SWISS-ASIA FINANCIAL SERVICES PTE. LTD. is seeking a trusted Personal Assistant for the Managing Director at our East Coast office. The role spans executive support, personal administration and household coordination within a private family office environment.

You will manage calendars, travel, confidential correspondence and liaise with advisers, staff and external partners, while maintaining discretion and anticipating needs across business and personal matters.