Senior Executive Assistant to the Managing Director

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Recruit Express Pte Ltd. is seeking an experienced Executive Assistant to support the Managing Director in Singapore. You will manage calendars, prioritise appointments, and resolve scheduling conflicts to ensure smooth operations.

Responsibilities include preparing confidential correspondence, coordinating travel, arranging itineraries, and providing on-site hospitality support for visiting guests and regional leadership. Strong discretion, communication, and organizational skills are essential.

Qualifications

• Diploma or degree in Business Administration or related field.
• 2–4 years of admin or executive support experience.
• Excellent time management, communication, and discretion.

Responsibilities

• Provide executive support to the Managing Director, including calendar management and prioritising appointments.
• Prepare confidential correspondence, expense claims, travel arrangements, itineraries and meeting materials.
• Coordinate meetings, develop agendas, take minutes where required, and follow up on actions.
• Serve as a liaison between the MD and internal/external stakeholders with professional, confidential communication.
• Offer ad hoc support for presentations, reports, research, and other administrative duties.
• Arrange travel, accommodation, airport transfers, and local transport for visiting guests and regional leadership.
• Prepare itineraries, manage logistics and provide on-site hospitality support.
• Handle incoming mail and provide admin support to HODs and CSR initiatives.
• Respond to emails within agreed turnaround times and manage invoices for Corporate Services.

Skills

Time management

Communication

Discretion

Organizational skills

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office

PowerPoint

Job description

Recruit Express Pte Ltd. is seeking an experienced Executive Assistant to support the Managing Director in Singapore. You will manage calendars, prioritise appointments, and resolve scheduling conflicts to ensure smooth operations.

Responsibilities include preparing confidential correspondence, coordinating travel, arranging itineraries, and providing on-site hospitality support for visiting guests and regional leadership. Strong discretion, communication, and organizational skills are essential.