Executive Assistant to Managing Director | Strategic Admin

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 48,000 - 84,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore seeks an experienced Executive Assistant to support the Managing Director. You will manage calendars, coordinate travel, and prepare confidential documents with discretion.

Responsibilities include coordinating meetings, minute taking when needed, and liaising with internal and external stakeholders. Experience supporting C-suite and strong MS Office skills are essential.

Qualifications

• Min Diploma/ Degree Holder with 3-5 years of relevant working experience supporting C Suite
• Proficient in MS Office
• Good communication and interpersonal skills

Responsibilities

• Provide comprehensive executive support to the Managing Director, including calendar management and prioritisation of appointments
• Prepare and manage confidential correspondence, expense claims, travel arrangements, itineraries, and meeting materials
• Coordinate meetings, develop agendas, record minutes where required, and track follow-up actions
• Act as a primary liaison between the MD and internal/external stakeholders with professional communication
• Provide ad hoc support on presentations, reports, research, and administrative duties
• Arrange travel, accommodation, airport transfers, and local transportation for visiting guests and regional leadership
• Manage and distribute incoming mail to relevant departments in a timely manner
• Provide administrative support to HOD including claims submission and information collation
• Support CSR planning and organisation efforts for the organisation

Skills

Strong communication

Interpersonal skills

Discretion

Education

Diploma or degree

Tools

MS Office

Job description

RECRUIT EXPRESS PTE LTD in Singapore seeks an experienced Executive Assistant to support the Managing Director. You will manage calendars, coordinate travel, and prepare confidential documents with discretion.

Responsibilities include coordinating meetings, minute taking when needed, and liaising with internal and external stakeholders. Experience supporting C-suite and strong MS Office skills are essential.