Senior Executive Assistant to the Chairman

PERSOL; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

PERSOL is seeking an experienced Executive Assistant to support the Chairman with comprehensive secretarial and coordination duties in Singapore. You will manage calendars, coordinate meetings and VIP visits, arrange complex travel, and handle confidential correspondence for business and family matters.

The role requires strong organizational and communication skills, discretion, and the ability to respond after hours as needed. Travel overseas and flexible hours may be required.

Qualifications

• Bachelor’s degree with about 5 years relevant working experience.
• Excellent communication skills.
• Meticulous at work and has excellent interpersonal skills.
• Strong organization and time management skills, proactive to problem-solving.
• Ability to handle sensitive business data and other information with confidentiality and discretion.
• Able to travel overseas and willing to work flexible hours occasionally.

Responsibilities

• Provide comprehensive secretarial, administrative and coordination support to the Chairman, covering business, personal and family-related matters.
• Manage and coordinate the Chairman’s calendar, meetings, appointments, conferences and other engagements, including monitoring priorities and providing timely reminders.
• Serve as a key liaison between the Chairman, family members, senior management, headquarters, business partners, clients, government agencies, banks and external service providers.
• Coordinate internal and external meetings, senior-management and VIP visits, corporate functions, business dinners and selected family events, including the necessary logistical arrangements.
• Plan and manage end-to-end business and personal travel arrangements for the Chairman, family members and senior executives, including flights, accommodation, visa applications, transportation, travel documents and itineraries.
• Prepare, review and manage correspondence, reports, presentations, application documents and confidential records.
• Handle financial and payment-related administration, including expense claims, credit-card reconciliations, invoices, purchase requests, reimbursements, recurring bills and payment tracking.
• Coordinate residential-property and household matters, including tenancies, rental payments, management, utilities, maintenance, repairs, property handovers, domestic-helper matters and household service providers.
• Assist with the preparation, submission and follow-up of personal and family documentation relating to immigration, residency, banking, tax, insurance, education and other government matters.
• Manage procurement and vendor coordination for office, household, meeting and gifting requirements, including telecommunications and basic technology-related matters.
• Maintain regular availability and responsiveness outside standard working hours, including evenings, weekends and public holidays when required.
• Provide administrative and coordination support to senior management when required and handle urgent errands or other ad hoc duties assigned by the Chairman or Management.

Skills

Excellent communication

Interpersonal skills

Strong organization

Time management

Problem solving

Discretion/confidentiality

Willing to travel overseas

Education

Bachelor’s degree

Job description

PERSOL is seeking an experienced Executive Assistant to support the Chairman with comprehensive secretarial and coordination duties in Singapore. You will manage calendars, coordinate meetings and VIP visits, arrange complex travel, and handle confidential correspondence for business and family matters.

The role requires strong organizational and communication skills, discretion, and the ability to respond after hours as needed. Travel overseas and flexible hours may be required.