Executive Assistant to Director | Travel & Admin Pro

APEX CAPITAL GLOBAL PTE. LTD.; Singapore; On-site; SGD 31,000 - 39,000; Full time

Job summary

APEX CAPITAL GLOBAL PTE. LTD. is seeking a reliable Executive Assistant to provide administrative and executive support to the Director and assist with daily operations in Singapore.

The role demands discretion, proactive work style and strong organizational skills. Key tasks include managing schedules, coordinating travel, preparing materials, and handling communications with banks, lawyers, and service providers.

Qualifications

• Prior experience as Executive Assistant, Administrative Assistant, Personal Assistant, or similar role.
• Proficient in MS Office and Google Workspace.
• Strong communication skills in English and Mandarin.
• Excellent organisational and time-management abilities.

Responsibilities

• Manage Director's schedule, meetings, and appointments.
• Arrange travel with flights, hotels, and itineraries.
• Prepare meeting materials and follow up on action items.
• Provide general administrative support including procurement and office supplies.
• Coordinate receptions for clients and partners.
• Organise invoices, receipts, and expense claims.
• Liaise with banks, accountants, corporate secretaries, lawyers and service providers.
• Support Office Manager with administrative tasks.
• Coordinate company vehicle usage and transport arrangements.
• Perform other duties as required by the Director.

Skills

English

Mandarin

Communication

Time management

Organisational skills

Discretion

Proactiveness

Tools

Microsoft Office

Google Workspace

Job description

APEX CAPITAL GLOBAL PTE. LTD. is seeking a reliable Executive Assistant to provide administrative and executive support to the Director and assist with daily operations in Singapore.

The role demands discretion, proactive work style and strong organizational skills. Key tasks include managing schedules, coordinating travel, preparing materials, and handling communications with banks, lawyers, and service providers.