Executive Assistant to Director | Wealth & Claims

HR SG PTE. LTD.; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

HR SG PTE. LTD. is seeking a proactive Personal Assistant in Singapore to provide high-level administrative and operational support to the Director and management team.

You will manage calendars, coordinate appointments, prepare reports, and liaise with clients and internal departments to ensure smooth day-to-day operations. The ideal candidate is detail-oriented, professional, and comfortable handling confidential information while communicating effectively with multiple stakeholders.

Qualifications

• 1–2 years in a Personal Assistant, Executive Assistant or admin role.
• Experience in financial services, insurance or claims admin is a plus.
• Proficient in written and spoken English and Mandarin.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Able to handle confidential information with discretion.

Responsibilities

• Manage the Director’s calendar, appointments, meetings and daily schedules.
• Prepare reports, emails, correspondence and administrative documents.
• Organise and maintain records, files and confidential information.
• Assist with event coordination and ad hoc projects.
• Liaise with clients and internal departments; ensure timely follow-ups.

Skills

Organizational skills

Time management

Multitasking

Discretion

Bilingual English/Mandarin

Client communication

Tools

Microsoft Office

Job description

HR SG PTE. LTD. is seeking a proactive Personal Assistant in Singapore to provide high-level administrative and operational support to the Director and management team.

You will manage calendars, coordinate appointments, prepare reports, and liaise with clients and internal departments to ensure smooth day-to-day operations. The ideal candidate is detail-oriented, professional, and comfortable handling confidential information while communicating effectively with multiple stakeholders.