Executive Personal Assistant to CEO

REERACOEN RECRUITMENT; Singapore; Hybrid; SGD 1,000 - 7,000; Full time

Job summary

A leading recruitment agency in Singapore is looking for an Executive & Administrative Support to manage the CEO's agenda and coordinate communications. This role requires fluency in French and Thai, with strong organizational and communication skills. Responsibilities include managing the CEO’s schedule, coordinating meetings, and providing personal support as needed. The position allows for primarily work from home with occasional office visits, ensuring optimal efficiency for business operations.

Benefits

Social Security

Bonus based on company performance

Annual salary adjustment

Qualifications

• Experience in a corporate environment or SME is highly preferred.
• Diplomacy, confidentiality, and professionalism are essential.
• Ability to adapt to Swiss time zone when needed.

Responsibilities

• Manage the CEO's agenda and priorities for time efficiency.
• Coordinate internal and external meetings, and follow up on action items.
• Handle emails and inquiries from customers promptly.

Skills

Fluent French (native or near-native)

Fluent Thai (spoken & written)

Strong computer literacy

Excellent organizational skills

Strong communication skills

Tools

Outlook

Excel

Job description

Overview

Salary: 40,000 THB ~ 150,000 THB

Industry: Manufacturing (Other)

Job Description

Executive & Administrative Support

• Manage the CEO's agenda, scheduling, and priorities to ensure optimal time efficiency.
• Coordinate internal and external meetings, prepare briefings, and follow up on action items.
• Handle emails, inquiries, and price requests from customers, ensuring timely and accurate responses.
• Assist in improving team coordination, workflow, and communication across departments.
• Support ongoing strategic and operational projects.

Project & Business Coordination

Lead and assist with various company growth initiatives, such as:

• Factory or office relocations
• Machine procurement and supplier coordination
• Business process improvement projects
• Liaise between the CEO and teams in Thailand, Hong Kong, Sri Lanka, and Switzerland.
• Collaborate with Swiss counterparts, including evening availability when required due to time zone differences.

Personal Assistance & Lifestyle Management

• Arrange travel, accommodation, and logistical planning.
• Manage personal bookings (restaurants, medical appointments, transportation, etc.).
• Provide day-to-day support to simplify and optimize the CEO’s personal schedule.

Travel Requirements

• Occasional travel to Hong Kong, Switzerland, and Colombo (Sri Lanka).
• Domestic travel as occasionally required.

Qualifications

Language Skills

• Fluent French (mandatory) – native level or near‑native.
• Fluent Thai (spoken & written) – essential to handle local workflow and communication.
• English proficiency is an advantage.

Professional Skills

• Strong computer literacy: Outlook, Excel, Calendar management, AI tools, and general tech‑savviness.
• Excellent organizational, multitasking, and problem‑solving skills.
• Ability to work independently with minimal supervision.
• Strong communication skills and the ability to interact professionally with customers and partners.

Business Background

• Experience working in a corporate environment or SME is highly preferred.
• Understanding of business operations, customer processes, and internal workflow management.
• Diplomacy, confidentiality, and professionalism are essential.

Work Arrangement

• Primarily Work From Home.
• Typically 1–2 days per week at the office (flexible depending on workload).
• Must be highly reachable and responsive during working hours.
• Ability to adapt to Swiss time zone when needed.

Benefit

• Social Security
• Bonus based on company performance
• Annual salary adjustment

Working Hour

08:30 ~ 18:00

Holiday

Sat - Sun

Job Function

Secretary

English Level

Level 3 - Business Level