Executive Personal Assistant & Admin Support

SF ADVISORY PTE. LTD.; Singapore; On-site; SGD 32,000 - 45,000; Full time

Job summary

SF ADVISORY PTE. LTD. is seeking a capable Personal Administrative Assistant to provide comprehensive administrative and personal support to management.

You will manage schedules, coordinate appointments, handle correspondence, organise documents and assist with day-to-day tasks. The ideal candidate is highly organised, discreet and proactive, able to handle confidential information with care, and able to liaise with internal teams, clients and suppliers.

Qualifications

• Minimum GCE 'O' Level / Diploma or equivalent qualification.
• Previous experience in administrative, secretarial or personal assistant roles is preferred.
• Good command of written and spoken English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Good organisational, communication and time-management skills.
• Able to multitask and work independently with minimal supervision.
• Mature, responsible, discreet and trustworthy.
• Willing to handle ad-hoc duties when required.

Responsibilities

• Manage and organise daily schedules, appointments and meetings.
• Coordinate personal and business-related arrangements as required.
• Handle incoming calls, emails and correspondence.
• Prepare, organise and maintain documents, records and filing systems.
• Assist with data entry, reports, presentations and general administrative duties.
• Monitor and follow up on pending tasks, deadlines and outstanding matters.
• Liaise with internal departments, clients, suppliers and external parties.
• Coordinate meetings, appointments and travel arrangements.
• Communicate instructions and updates to relevant parties.
• Ensure timely follow-up and completion of assigned tasks.
• Assist with purchasing, quotations and administrative documentation.
• Maintain proper records of invoices, receipts and expenses.
• Assist in coordinating office-related matters and operational arrangements.
• Support management with ad-hoc projects and assignments.
• Assist with personal appointments, bookings and arrangements when required.
• Handle confidential personal and business matters professionally.
• Run errands and coordinate personal tasks when assigned.
• Provide general assistance to ensure the smooth running of daily activities.

Skills

English proficiency

MS Office

Organisational skills

Time management

Communication skills

Discretion & integrity

Multitasking

Education

GCE O level / Diploma or equivalent

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

SF ADVISORY PTE. LTD. is seeking a capable Personal Administrative Assistant to provide comprehensive administrative and personal support to management.

You will manage schedules, coordinate appointments, handle correspondence, organise documents and assist with day-to-day tasks. The ideal candidate is highly organised, discreet and proactive, able to handle confidential information with care, and able to liaise with internal teams, clients and suppliers.