Personal Assistant

PERSOL; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a highly capable Personal Assistant to provide comprehensive business and personal support to a private individual. The role covers executive administration, travel coordination, household operations, financial administration and lifestyle management.

The ideal candidate will be exceptionally organized, proactive, and discreet, handling sensitive information with utmost confidentiality and professionalism while supporting senior stakeholders and advisers.

Qualifications

• 3–5 years of experience in Personal Assistant or similar executive support role.
• Experience supporting senior executives or high-net-worth individuals/family offices is advantageous.
• Proficient with Microsoft Office, calendar systems, and digital collaboration tools.
• Excellent organisational, coordination, and communication skills.
• Able to handle confidential information with discretion.

Responsibilities

• Manage and coordinate complex calendars, appointments, meetings, and personal engagements.
• Arrange domestic and international travel, including flight bookings and itineraries.
• Prepare correspondence, reports, presentations and meeting minutes.
• Monitor action items and ensure timely follow-up with stakeholders.
• Act as a key point of contact and manage communications on behalf of the principal.
• Respond effectively to urgent matters and schedule changes.

Skills

Executive support

Calendar management

Travel coordination

Financial administration

Confidentiality

Tools

Microsoft Office

Calendar management systems

Digital collaboration tools

Job description

Our client is seeking a highly competent and discreet Personal Assistant to provide comprehensive business and personal support to a private individual. This role requires an individual who can manage a wide range of responsibilities across executive administration, travel coordination, household operations, financial administration, and lifestyle management.

The ideal candidate is exceptionally organised, proactive, resourceful, and capable of handling sensitive information with the utmost confidentiality and professionalism.

Executive & Personal Support

• Manage and coordinate complex calendars, appointments, meetings, and personal engagements.
• Arrange domestic and international travel, including flight bookings, visa applications, accommodation, transportation, and detailed travel itineraries.
• Prepare correspondence, reports, presentations, meeting minutes, and other business documentation.
• Monitor action items and ensure timely follow-up with internal and external stakeholders.
• Act as a key point of contact and manage communications on behalf of the principal.
• Respond effectively to urgent matters, schedule changes, and competing priorities.

Household & Lifestyle Management

• Oversee household operations, including coordination of domestic staff, service providers, and property maintenance activities.
• Arrange personal errands, shopping, gift sourcing, and other lifestyle-related requirements.
• Coordinate private and corporate events, including venue selection, vendor management, guest invitations, and event logistics.
• Ensure the smooth day-to-day management of personal and household matters.

Financial & Tax Administration

• Monitor personal expenses, facilitate bill payments, and support budgeting activities.
• Coordinate with accountants, lawyers, wealth managers, and private banking representatives on administrative matters.
• Prepare and submit personal income tax filings via the IRAS myTax Portal in a timely and accurate manner.
• Maintain and organise financial documentation, including employment income records, rental income statements, investment portfolio reports, and supporting tax documents.
• Review Notices of Assessment and liaise with IRAS regarding tax-related enquiries and clarifications.
• Assist in identifying applicable tax reliefs, rebates, and compliant tax-planning opportunities.

Document Management & Confidentiality

• Maintain accurate and secure filing systems for personal, financial, legal, and business records.
• Ensure all confidential information is handled with a high level of discretion and integrity.
• Implement effective document management practices to facilitate easy retrieval and record maintenance.

Requirements

• Minimum 3 to 5 years of experience in a Personal Assistant, Executive Assistant, or similar executive support role.
• Prior experience supporting senior executives, high-net-worth individuals (HNWIs), family offices, or private households will be highly advantageous.
• Proficient in Microsoft Office applications, calendar management systems, and digital collaboration tools.
• Strong organisational, coordination, and administrative capabilities with excellent attention to detail.
• Experience handling financial records, tax-related documentation, and confidential correspondence.
• Demonstrated ability to manage multiple priorities and work effectively under pressure.
• Highly professional, dependable, discreet, and service-oriented.
• Strong communication and interpersonal skills with the ability to engage confidently with senior stakeholders and external advisers.
• Able to work independently, exercise sound judgment, and anticipate the needs of the principal.

Personal Data Protection Notice

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd ("PERSOL") and its local and overseas subsidiaries and affiliates collecting, using, and disclosing your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment-related services, complying with Government requirements, and such other purposes stated in our Privacy Policy.

We may use artificial intelligence ("AI") and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve, and/or fine-tune AI and machine learning technologies that support our recruitment and business operations.

For more information on how we collect, use, disclose, and protect your personal data, please refer to our Privacy Policy: https://www.persolsingapore.com/policies

If you wish to withdraw your consent, including consent relating to AI-enabled recruitment activities and AI development activities, please email: ••••@persolapac.com

PERSOL Singapore Pte Ltd
RCB No. 200007268E
EA Licence No. 01C4394
EA Registration No. R1107019 (Lee Soon Nam)