Executive Office & Events Coordinator

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 61,000 - 73,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a proactive executive support and events coordinator in Singapore, to manage corporate events, meetings and business hospitality, and to provide diary management and travel coordination for the Singapore Leadership Team.

You will handle travel bookings, visas, itinerary planning, meetings, vendor liaison, and office operations, with accommodations for after-hours communications across time zones.

Qualifications

• Degree in Business Administration, Office Management or a related field.
• Experience in executive support, office administration, event coordination, or business support functions.
• Strong organisational and multitasking skills with the ability to manage competing priorities.

Responsibilities

• Coordinate and manage corporate events, meetings, conferences, and business hospitality activities.
• Provide proactive diary and calendar management support for the Singapore Leadership Team.
• Coordinate domestic and international travel arrangements, including itinerary planning and travel bookings.
• Manage travel-related documentation, including business visa applications and passport renewal coordination where required.
• Organise meetings, including scheduling, agenda preparation, supporting materials, catering arrangements, and meeting room bookings.
• Coordinate video and audio conferencing arrangements and liaise with IT support when necessary.
• Maintain accurate records relating to meetings, travel, and executive support activities.
• Provide day-to-day administrative support including filing, scanning, printing, document preparation, and records management.
• Handle incoming and outgoing correspondence and direct communications appropriately.
• Welcome visitors and provide reception and office support when required.
• Coordinate office services and ensure timely processing of invoices and payments with the Accounts Payable team.
• Collaborate with regional and international colleagues to support business operations and administrative initiatives.

Skills

Event coordination

Executive support

Travel coordination

Office administration

Education

Bachelors in Business Administration/Office Management or related

Tools

Video conferencing

MS Office

Job description

PERSOL Singapore Pte Ltd is seeking a proactive executive support and events coordinator in Singapore, to manage corporate events, meetings and business hospitality, and to provide diary management and travel coordination for the Singapore Leadership Team.

You will handle travel bookings, visas, itinerary planning, meetings, vendor liaison, and office operations, with accommodations for after-hours communications across time zones.