Executive Admin for VP Support, Travel & Events

Savills Property Management Pte Ltd; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Savills Property Management Pte Ltd in Singapore seeks an administrative and facilities coordinator to support VP-level executives with calendar and travel logistics, events, and office operations.

The role involves arranging meetings, coordinating travel for senior professionals, processing claims and invoices, and ensuring smooth onboarding and facilities support. Previous experience in a corporate administrative setting is preferred; strong organization and communication skills are essential.

Responsibilities

• Calendar management for VPs.
• Travel management for Principal Professionals and VPs.
• Arrange ad-hoc travel for external partners (e.g. agency partners, media).
• Event support for internal/external events including workshops, trainings, meetings, and team luncheons/dinners.
• Logistics support: book meeting rooms, visitor passes, IT items, signage, tea breaks, catering, mineral water etc.
• Process claims for expatriates, Directors and VPs.
• Process departmental invoices (catering, name cards, services).
• Prepare new-hire workstation: laptops, passes, desk phones, orientation.
• Assist resignees with exit clearance.
• Distribute internal circulars, update seating plan, Fire Warden role.
• Any other duties as assigned by supervisor.

Job description

Savills Property Management Pte Ltd in Singapore seeks an administrative and facilities coordinator to support VP-level executives with calendar and travel logistics, events, and office operations.

The role involves arranging meetings, coordinating travel for senior professionals, processing claims and invoices, and ensuring smooth onboarding and facilities support. Previous experience in a corporate administrative setting is preferred; strong organization and communication skills are essential.