Executive Office & Travel Coordinator

PERSOL; Singapore; On-site; SGD 50,000 - 73,000; Full time

Job summary

Persol in Singapore is seeking an experienced Office Administrator to organize and coordinate office operations and procedures for efficiency. You will support Vice Presidents, Directors and the Singapore Headquarters and be part of the administrative team.

Key duties include calendar and travel arrangements, expense claims, preparing presentations, coordinating regional meetings, onboarding new hires, and maintaining office supplies with a proactive, detail-oriented approach.

Qualifications

• Degree in any discipline.
• At least 5 years of progressive experience in a similar role.
• Fluency in English is required.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Strong communication and organizational skills.

Responsibilities

• Provide calendaring support to the Vice Presidents.
• Arrange travel for VPs and Directors.
• Provide Concur support (expense claims).
• Prepare business presentations and collate data for regional reports.
• Coordinate logistics for regional meetings, trainings, and workshops.
• Assist in accommodation, airport transfers, and meals for meetings.
• Support overseas seminars and conferences pre- and post-event.
• Assist in onboarding of new hires (laptops, passes, orientation).
• Maintain office supplies aligned with purchasing practices.
• Assist in planning internal events and community activities.

Skills

Fluent English

Excellent communication

Highly organized

Multitasking

Team player

Self-motivated

Interpersonal skills

Deadline-driven

Education

Degree in any discipline

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Persol in Singapore is seeking an experienced Office Administrator to organize and coordinate office operations and procedures for efficiency. You will support Vice Presidents, Directors and the Singapore Headquarters and be part of the administrative team.

Key duties include calendar and travel arrangements, expense claims, preparing presentations, coordinating regional meetings, onboarding new hires, and maintaining office supplies with a proactive, detail-oriented approach.