Executive, HR Operations and Projects

Busy Bees Singapore Pte Ltd.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Busy Bees Singapore Pte Ltd. collaborates to deliver HR operations and projects across Talent Acquisition, Compensation & Benefits, Learning & Development, and engagement initiatives.

The role supports reporting, process improvements, and the smooth delivery of HR programmes, coordinating onboarding and staff activities in a dynamic environment. You will liaise with internal stakeholders, maintain confidential records, and contribute to audits and HR projects while working effectively in a

Qualifications

• Diploma or Degree in HRM, Business Admin or related field.
• At least 2 years of HR/HR Operations experience.
• Strong proficiency in Excel (PivotTables, XLOOKUP/VLOOKUP, data analysis).
• Strong Word skills for formatting reports and policies.
• Proficient in Canva for presentations and comms materials.
• Excellent organisational and coordination abilities.
• Attention to detail and data confidentiality.
• Effective interpersonal and communication skills.
• Proactive, independent and collaborative work style.
• Familiarity with HRIS systems is advantageous.

Responsibilities

• Provide administrative and operational support across HR functional units.
• Prepare HR reports, dashboards, and data analysis using Excel.
• Draft and maintain HR letters, policies, and documentation in Word.
• Design HR communications and engagement materials using Canva.
• Coordinate onboarding, training, and staff engagement activities.
• Maintain employee records with data accuracy and confidentiality.
• Support HR projects, process improvements, and audits.
• Track HR action plans and follow up with stakeholders.
• Liaise with internal stakeholders to support HR requirements.

Education

Diploma or Degree in HRM/Business Admin

Tools

Excel

Word

Canva

HRIS familiarity

Job description

About the role

The Executive, HR Operations and Projects provides operational, administrative, and project support across various HR functions, including Talent Acquisition, Compensation & Benefits, Learning & Development, employee engagement, reporting, and internal communications. The role coordinates HR initiatives, prepares reports and documentation, supports process improvements, and contributes to the efficient delivery of HR programmes and services across the organisation.

Key responsibilities

• Provide administrative and operational support across all HR functional units.
• Prepare and maintain HR reports, dashboards, and data analysis using Microsoft Excel.
• Draft, format, and maintain HR letters, policies, reports, and documentation using Microsoft Word.
• Design HR communication materials, presentations, and engagement collaterals using Canva.
• Coordinate onboarding, training, staff engagement activities, and HR programmes.
• Maintain employee records and ensure data accuracy and confidentiality.
• Support HR projects, process improvement initiatives, and audits.
• Assist with documentation, tracking, and follow-up on HR action plans.
• Liaise with internal stakeholders to support HR operational requirements.

What we're looking for

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• At least 2 years of relevant experience in Human Resources, HR Operations, Compensation & Benefits, Learning & Development, or HR Administration.
• Strong proficiency in Microsoft Excel, including PivotTables, XLOOKUP/VLOOKUP, formulas, data analysis, and report generation.
• Strong Microsoft Word skills, including document formatting, report writing, correspondence preparation, and policy documentation.
• Proficiency in Canva, with the ability to create professional presentations, infographics, employee communications, and engagement materials.
• Excellent organisational and coordination skills, with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and accuracy when handling sensitive and confidential information.
• Effective interpersonal and communication skills, with the ability to collaborate with stakeholders at all levels.
• Proactive, resourceful, and able to work independently as well as in a team environment.
• Familiarity with HRIS systems and HR data management would be an advantage.