Executive

Duke-NUS Medical School; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Duke-NUS Medical School in Singapore seeks a detail-oriented HR Operations professional to manage HRIS data, contracts, and staff records across the employee lifecycle. You will handle work pass applications, collaborate on process improvements, and support HR projects with stakeholders in a fast-paced academic healthcare environment.

Prior experience in healthcare or research settings is advantageous. You will work with cross-functional teams and contribute to change management around HR

Qualifications

• Degree in a related discipline with 1–2 years of relevant work experience.
• Diploma holders with at least 5 years of relevant work experience welcome to apply.
• Self-starter who can execute tasks independently with guidance for projects.
• Prior work experience in an academic, research or healthcare setting would be advantageous.
• Meticulous, systematic, adaptable and well-organised.
• A collaborative team player who thrives in a fast-paced environment.

Responsibilities

• Maintain accurate HRIS employee records across the employee life cycle.
• Prepare employment contracts and letters in a timely manner and fulfill service requests promptly.
• Manage staff personnel files, ensuring digital filing is timely and orderly.
• Handle work pass applications and renewals, ensuring compliance with regulations.
• Support HR projects and participate in HR process improvements with stakeholders.

Skills

Self-starter

Organised

Team player

Proficient in MS Office

Fast learner

Education

Degree in related discipline

Diploma with 5+ years experience

Tools

Microsoft Office

SuccessFactors

Content management systems

Job description

Job Description

Responsible for the execution of human resource processes and transactions for assigned areas of responsibilities within the HR Ops & Tech team in a timely and accurate manner while gaining exposure to process improvement and HR initiative projects to enhance team effectiveness. These will include but not limited to the following:

HR Operations

• Maintain accurate and up-to-date employee records in the Human Resources Information System (HRIS) according to the employee life cycle framework, ensuring data completeness and consistency.
• Prepare employment contracts and letters in a timely manner and fulfill service requests promptly in compliance with established procedures.
• Manage and organise staff personnel files, ensuring that all documents are properly filed digitally in a timely and orderly fashion.
• Handle work pass applications and renewals, ensuring compliance with relevant regulations.
• Stay informed of organisational changes and collaborate with relevant stakeholders to support smooth HR operations.

Project and Process Improvement

• Work with HR process owners to identify key operational issues and suggest practical HR system or process improvements.
• Proactively participate in HR projects and collaborate with various stakeholders in the implementation of the HR system projects
• Assist with in tracking project progress and supporting UAT or documentation tasks.
• Work with stakeholders to resolve issues during project implementation.
• Support change management relating to HR project implementation.

Qualifications

• Degree or equivalent in a related discipline with minimum 1 to 2 years of relevant work experience.
• Entry level candidates or Diploma holders with at least 5 years of relevant work experience are also welcome to apply.
• Self-starter with the ability to execute tasks independently while following guidance for project-related work.
• Prior work experience in an academic, research or healthcare setting would be advantageous.
• Meticulous, systematic, adaptable and well-organised.
• A collaborative team player who thrives in a fast-paced environment, effectively prioritises multiple tasks and contributes to both operational and project initiatives.
• Proficient in general software applications that facilitate work operations such as Microsoft Office programmes.
• Familiarity with Success Factor and content management systems would be advantageous.

We regre that only shortlisted candidates will be notified.