Executive Assistant to Managing Director | Up $7K per month

CREW by HRNET; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking a highly organized Executive Assistant to support their Managing Director. This pivotal role involves managing schedules, preparing documents, and coordinating meetings and business travel. The ideal candidate has over 5 years of experience in similar roles, exceptional organizational skills, and strong communication abilities. This position requires adaptability and discretion when handled sensitive information. Interested candidates should send their CV and salary expectations to the provided email.

Qualifications

• 5+ years of experience as a Personal Assistant, Secretary, or Executive Assistant supporting senior management.
• Quick thinking and adaptable, able to manage shifting priorities with composure.
• Exceptional organisational skills with a strong eye for detail.

Responsibilities

• Manage the MD’s calendar and schedule meetings.
• Prepare documents, presentations, and agendas accurately.
• Coordinate business travel logistics efficiently.

Skills

Adaptability

Exceptional organisational skills

Excellent communication skills

Attention to detail

Tech-savviness

Tools

Microsoft Office Suite

Productivity tools

Job description

We’re looking for a sharp, adaptable, and highly organized Executive Assistant to support a Managing Director. This is a pivotal role for someone who thrives on keeping things running seamlessly — managing schedules, anticipating needs, and bringing structure to a dynamic work environment.

You’ll be the right hand to the Managing Director, ensuring everything behind the scenes is coordinated to perfection — from diary management and meetings to business travel and events.

What You’ll Do

• Be the anchor of daily operations: manage the MD’s calendar, schedule internal and external meetings, and ensure all commitments run smoothly.

• Own the details: prepare documents, presentations, and agendas with accuracy and professionalism.

• Plan and execute seamlessly: organise team meetings, track follow-up actions, and ensure deliverables are met on time.

• Handle travel logistics: coordinate business travel — flights, accommodation, and transportation — with efficiency and foresight.

• Drive communication excellence: coordinate and prepare materials for meetings and presentations with clarity and precision.

• Support events and projects: assist with internal and offsite events, attend offsite meetings, take minutes, and follow through on action items.

• Be the trusted partner: manage confidential information and provide ad-hoc personal support when needed.

What You Bring

• At least 5 years of experience as a Personal Assistant, Secretary, or Executive Assistant supporting senior management.

• Quick thinking and adaptability — able to manage shifting priorities with composure and confidence.

• Exceptional organisational skills with a strong eye for detail and a proactive approach to problem-solving.

• Excellent communication skills, both written and verbal, to liaise effectively across all levels.

• Tech-savvy and proficient in Microsoft Office Suite and productivity tools.

• Adept at planning and managing complex schedules and booking business travel with precision.

• Professional discretion when handling sensitive information.

How to Apply

Send your updated CV to [e-mail] with:

• Your expected salary

• Last drawn package

• Notice period / earliest start date

Only shortlisted candidates will be contacted.

Ho Yu Qing Deborah (R1104551b>
CREW by HRnet | HRnet Ventures Pte Ltd
EA Licence: 24C2435