Executive Assistant & Project Coordination Lead

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. is seeking an experienced personal/administrative assistant to provide day-to-day support to the Managing Director across multiple projects in Singapore. The role involves calendar management, travel arrangements, and preparation of quotations and proposals.

You will maintain project documents via SharePoint and coordinate with internal and external stakeholders, ensuring timely delivery of tasks in a fast-paced environment. Immediate start is preferred.

Qualifications

• Minimum Diploma in a related discipline.
• Minimum 5 years of relevant experience.
• Able to start immediately or within short notice.

Responsibilities

• Provide day-to-day administrative and project support to the MD across multiple ongoing projects.
• Support with calendar & flight arrangement.
• Assist with the preparation of quotations, proposals, documentation and project-related materials.
• Manage and maintain project documents, records and files using SharePoint and other digital platforms.
• Handle email correspondence, follow-ups and coordination with internal and external stakeholders.
• Assist with tracking project timelines, deliverables and outstanding matters to ensure tasks are followed through.
• Coordinate and organize meetings, documents and other project-related activities where required.
• Support the preparation, formatting and submission of reports, quotations and other business documents.
• Liaise with different stakeholders and follow up on outstanding information or requirements.
• Provide general administrative support
• Work closely with the manager and adapt to changing priorities in a fast-paced project environment.
• Adhoc tasks and projects as assigned

Education

Diploma in a related discipline

Tools

SharePoint

Job description

AMBITION GROUP SINGAPORE PTE. LTD. is seeking an experienced personal/administrative assistant to provide day-to-day support to the Managing Director across multiple projects in Singapore. The role involves calendar management, travel arrangements, and preparation of quotations and proposals.

You will maintain project documents via SharePoint and coordinate with internal and external stakeholders, ensuring timely delivery of tasks in a fast-paced environment. Immediate start is preferred.