Executive Secretary & Calendar & Travel Pro

TALENTVIS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 61,000 - 73,000; Full time

Benefits offered by this job

Salary: SGD 5,500–6,500/mo

Mon-Fri

Central-West Singapore

Job summary

TALENTVIS Singapore Pte Ltd seeks an experienced Executive Assistant to provide coordination and administrative support to the Department Head and team. You will manage schedules, travel, and confidential records to ensure smooth operations.

Based in Central-West Singapore (One-North), the role requires strong calendar management, travel coordination, and expense tracking, with excellent written and verbal communication and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Diploma or Degree in Business, Administration, or equivalent field.
• Minimum 2 to 3 years of experience as a Team Secretary, Executive Assistant, or Personal Assistant.
• Proven expertise in managing complex calendars, coordinating travel arrangements, and tracking expenses.
• Excellent written and verbal communication skills demonstrating executive presence.
• Strong organizational skills with the ability to manage multiple priorities effectively.

Responsibilities

• Coordinate and provide executive administrative support to the Department Head and team to enhance operational efficiency.
• Manage complex calendars and schedule meetings to optimize daily priorities and time management.
• Organize internal and external meetings, prepare agendas, book rooms, and record minutes to ensure effective communication.
• Arrange domestic and international travel logistics, including visa processing and itinerary planning, to support seamless travel.
• Prepare and process expense claims, track reimbursements, and manage invoices to maintain accurate financial records.
• Facilitate clear and timely communication between the CEO's Office and internal/external stakeholders to support collaboration.
• Support onboarding processes, coordinate team events, collate data, and manage confidential records to maintain organizational compliance.

Skills

Calendar management

Travel coordination

Expense management

Executive communication

Organizational skills

Education

Diploma or Degree in Business, Administration, or equivalent

Job description

TALENTVIS Singapore Pte Ltd seeks an experienced Executive Assistant to provide coordination and administrative support to the Department Head and team. You will manage schedules, travel, and confidential records to ensure smooth operations.

Based in Central-West Singapore (One-North), the role requires strong calendar management, travel coordination, and expense tracking, with excellent written and verbal communication and the ability to handle multiple priorities in a fast-paced environment.