Executive Assistant to Director | Fast-Paced Corporate

ZHONG QI FUTURE (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 31,000 - 45,000; Full time

Job summary

ZHONG QI FUTURE (SINGAPORE) PTE. LTD. is seeking a Personal Assistant/Administrative Executive to support the director with daily scheduling, correspondence, and meetings.

The role involves coordinating calendars, arranging travel, and managing documents in a fast-paced corporate environment. The ideal candidate has relevant PA/EA experience, strong organization and communication skills, and the ability to work independently while handling confidential information.

Qualifications

• Relevant experience as a Personal Assistant, Executive Assistant, or Administrative Executive is required.
• Familiar with general office operations and administrative procedures.
• Proficiency in Microsoft 365 applications.
• Strong organizational, time management, and multitasking skills.
• Good interpersonal and professional communication skills.
• Detail-oriented, responsible, and able to work independently.
• Able to handle confidential information with discretion.
• Comfortable working in a fast-paced corporate environment.
• Candidates able to start work immediately or on short notice will have an advantage.

Responsibilities

• Manage the director's daily schedule, appointments, and meetings.
• Coordinate calendars, meeting arrangements, and business appointments.
• Handle emails, phone calls, and professional correspondence.
• Arrange business travel, accommodation, and itineraries.
• Welcome visitors and coordinate meeting arrangements.
• Prepare, organize, and maintain company documents and records.
• Assist with corporate events, activities, and business arrangements.
• Provide administrative and operational support to management.
• Ensure confidential information is handled professionally.

Tools

Microsoft 365

Time management

multitasking

Job description

ZHONG QI FUTURE (SINGAPORE) PTE. LTD. is seeking a Personal Assistant/Administrative Executive to support the director with daily scheduling, correspondence, and meetings.

The role involves coordinating calendars, arranging travel, and managing documents in a fast-paced corporate environment. The ideal candidate has relevant PA/EA experience, strong organization and communication skills, and the ability to work independently while handling confidential information.