Executive Assistant to Director — Scheduling, Travel & Admin

NAILZ HAUS PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

NAILZ HAUS PTE. LTD. is seeking an Executive/Administrative Assistant to provide high-level support to the Director in Singapore. You will manage calendars, arrange meetings, prepare documents, and handle correspondences with discretion.

This role requires strong organizational and communication skills, proficiency in MS Office and Google tools, and a proactive, detail-oriented mindset. A valid Class 3 driving license is preferred, and degree or master's candidates are welcome to apply.

Qualifications

• Excellent organizational and time-management abilities.
• Strong communication and interpersonal skills.
• Ability to handle confidential information discreetly.
• Detail-oriented and proactive in supporting the Director.
• Proficient with MS Office, Google apps, and AI tools.
• Current students pursuing a degree or master's welcome to apply.

Responsibilities

• Provide administrative and personal assistance to the Director.
• Manage the Director's schedule, appointments, and meeting arrangements.
• Prepare documents, reports, and presentations.
• Handle basic email correspondence and follow up on tasks.
• Coordinate meetings, appointments, and simple travel arrangements.
• Maintain filing and organization of documents (electronic and physical).
• Assist with data entry, simple research, and administrative duties.
• Support ad-hoc tasks and projects assigned by the Director.

Skills

Organizational skills

Time management

Communication skills

Confidentiality

Proactive attitude

Microsoft Office

Google tools

Driving license Class 3

Education

Pursuing a Degree or Master’s

Tools

Microsoft Office

Google Workspace

AI tools

Job description

NAILZ HAUS PTE. LTD. is seeking an Executive/Administrative Assistant to provide high-level support to the Director in Singapore. You will manage calendars, arrange meetings, prepare documents, and handle correspondences with discretion.

This role requires strong organizational and communication skills, proficiency in MS Office and Google tools, and a proactive, detail-oriented mindset. A valid Class 3 driving license is preferred, and degree or master's candidates are welcome to apply.