Executive Assistant to Director — Schedule & Admin Pro

DONNA SPA PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Donna Spa Pte. Ltd. in Singapore is seeking a diligent Personal/Executive Assistant to support the Director with administrative tasks, calendar management, and travel arrangements. The role involves preparing documents and presentations, handling email correspondence, and maintaining orderly filing systems.

You will also assist with data entry, simple research, and ad-hoc projects while upholding strict confidentiality and professionalism in a fast-paced environment.

Qualifications

• Good organizational and time management skills.
• Strong communication skills.
• Proficient in Microsoft Office, Google Suite and AI tools.
• Able to maintain confidentiality and handle sensitive information.
• Responsible, detail-oriented and proactive.
• Possess a valid Class 3 driving license.
• Currently pursuing a degree or Master’s degree is welcome to apply.

Responsibilities

• Provide administrative and personal assistance to the Director.
• Manage the Director’s schedule, appointments, and meeting arrangements.
• Assist in preparing documents, reports, and presentations.
• Handle basic email correspondence and follow up on tasks when required.
• Coordinate meetings, appointments, and simple travel arrangements.
• Maintain proper filing and organization of documents (both electronic and physical).
• Assist with data entry, simple research, and administrative duties.
• Support ad-hoc tasks and projects assigned by the Director.

Skills

Organizational skills

Communication skills

Confidentiality

Detail-oriented

Proactive

Education

Pursuing a degree or Master's degree

Tools

Microsoft Office

Google Suite

AI tools

Job description

Donna Spa Pte. Ltd. in Singapore is seeking a diligent Personal/Executive Assistant to support the Director with administrative tasks, calendar management, and travel arrangements. The role involves preparing documents and presentations, handling email correspondence, and maintaining orderly filing systems.

You will also assist with data entry, simple research, and ad-hoc projects while upholding strict confidentiality and professionalism in a fast-paced environment.