Executive Assistant to CEO — Bilingual EN/JP Liaison

Koizumi Lighting Singapore Pte. Ltd.; Singapore; On-site; SGD 55,000 - 75,000; Full time

Job summary

A leading lighting company in Singapore is seeking an Executive Assistant to support the CEO in managing schedules, administrative tasks, and sales coordination. The ideal candidate will have at least 5 years of experience in a similar role and strong organizational and communication skills in both English and Japanese. Responsibilities include liaising with Japanese stakeholders, organizing board meetings, and assisting with sales documentation. A diploma in Business Administration or Sales & Marketing is required, and applicants should be motivated to thrive in a fast-paced environment.

Qualifications

• Minimum 5 years' experience in a similar position.
• Familiarity with sales reports and records.
• Motivated to work in a challenging and fast-paced environment.

Responsibilities

• Manage CEO’s daily schedule including appointments and travel.
• Provide administrative and project support for the CEO.
• Act as a liaison with Japanese principals and clients.
• Organize and attend BOD meetings, prepare documents.
• Coordinate with the sales department on timelines and proposals.

Skills

Organizational skills

Multitasking

Communication skills in English and Japanese

Interpersonal skills

Education

Diploma in Business Administration or Sales & Marketing

Tools

Word processing software

Spreadsheet software

Job description

A leading lighting company in Singapore is seeking an Executive Assistant to support the CEO in managing schedules, administrative tasks, and sales coordination. The ideal candidate will have at least 5 years of experience in a similar role and strong organizational and communication skills in both English and Japanese. Responsibilities include liaising with Japanese stakeholders, organizing board meetings, and assisting with sales documentation. A diploma in Business Administration or Sales & Marketing is required, and applicants should be motivated to thrive in a fast-paced environment.