Executive Assistant (EA)

Cultivar Staffing & Search; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A staffing and search firm in Singapore is seeking a highly organized Executive Assistant to support senior leadership. Responsibilities include managing emails, preparing PowerPoint presentations, and coordinating travel arrangements. The ideal candidate will have excellent communication skills and a proactive approach to problem-solving, with experience in a similar role preferred.

Qualifications

• Strong proficiency in managing emails and creating PowerPoint presentations.
• Experience in coordinating air travel and organizing events or meetings.
• High level of integrity and ability to keep sensitive information confidential.

Responsibilities

• Manage and organize emails, ensuring timely responses.
• Prepare professional PowerPoint presentations for meetings.
• Coordinate air travel arrangements, including bookings.

Skills

Managing emails

Creating PowerPoint presentations

Coordinating air travel

Organizing events

Excellent communication

Proactive problem-solving

Job description

Our client is seeking a highly organized and intelligent Executive Assistant to provide top-tier support to senior leadership. The successful candidate will be responsible for handling various administrative tasks, including email management, PowerPoint presentations, and travel arrangements, while maintaining confidentiality and integrity. This role demands a proactive individual who excels in multitasking, follow-ups, and coordinating both internal and external gatherings.

Responsibilities:

• Manage and organize emails, ensuring timely responses and proper follow-ups.
• Prepare professional and engaging PowerPoint presentations for meetings and events.
• Coordinate air travel arrangements, including booking flights, hotels, and transportation.
• Plan and organize gatherings, both internal and external, ensuring smooth execution.
• Keep track of name cards and maintain a well-organized contact database.
• Handle follow-ups on various tasks and ensure deadlines are met.
• Maintain confidentiality in all communications and operations, ensuring sensitive information is securely handled.
• Support senior leadership with day-to-day administrative tasks as needed.

Requirements:

• Strong proficiency in managing emails and creating PowerPoint presentations.
• Experience in coordinating air travel and organizing events or meetings.
• Ability to handle multiple tasks and prioritize effectively.
• High level of integrity and ability to keep sensitive information confidential.
• Excellent communication and follow-up skills.
• Organized, detail-oriented, and able to manage name cards and contact information effectively.
• A proactive approach to problem-solving with strong decision-making abilities.
• Previous experience in a similar role is preferred.

Interested candidates are invited to send in your Resume in MS Word Format stating your past work experience, reasons for each leave, past and expected remuneration.

We regret to inform that only shortlisted candidates will be notified.

By submitting an application to us, you will be deemed to have agreed for us to collect, use, and disclose your personal data which you have submitted to your prospective employers, for the purpose of job search, and/or other services which you have consented us to perform on your behalf.

Cultivar Asia Pte Ltd

EA License: 19C9782 (Cultivar Asia Pte Ltd)

EA Personnel: R1326341 (Ng Zhenyu)

Required Skills:

Resume Cards Operations Word Search Travel Arrangements PowerPoint Confidentiality Decision-Making Travel Transportation LTD MS Word Presentations Email Leadership Communication Management