Executive Assistant/ Administrative Executive - 5 days, MNC [R22107578]

STAFFKING PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

STAFFKING PTE. LTD. in Singapore seeks an Administrative Assistant to support the Managing Director with calendar management, meeting coordination, and travel arrangements.

You will prepare confidential documents, presentations, and meeting materials, while liaising with internal teams and stakeholders. Responsibilities include coordinating meetings, handling inquiries, processing expenses, and assisting Heads of Department.

Qualifications

• Min Diploma in Business or related field.
• Min 2 years of relevant experience in administrative or executive support roles.
• Proficiency with office software (Microsoft Office, Google Workspace).

Responsibilities

• Provide administrative and executive support to the Managing Director, including calendar management and travel arrangements.
• Prepare confidential correspondence, reports, presentations and meeting materials.
• Coordinate internal and external meetings, prepare agendas, and follow-up actions.
• Liaise with internal departments and external stakeholders professionally.
• Arrange travel, accommodation, transportation and logistics for management and guests.
• Provide administrative support to Heads of Department, including document preparation, claims and invoice processing.
• Manage incoming mail and email inquiries; handle CSR activities and events.
• Assist with ad hoc projects and administrative duties as assigned.

Skills

Calendar management

Meeting coordination

Travel arrangements

Administrative support

Communication skills

Education

Diploma in Business or related field

Tools

Microsoft Office

Google Workspace

Job description

Summary: Basic up $40005 Days, Office hoursLocation: CentralDynamic and collaborative team culture.

Responsibilities:

• Provide administrative and executive support to the Managing Director, including calendar management, meeting coordination and travel arrangements.
• Prepare confidential correspondence, reports, presentations, expense claims and meeting materials.
• Coordinate internal and external meetings, including preparing agendas, minutes and follow-up actions.
• Liaise with internal departments, external stakeholders and regional management professionally and promptly.
• Arrange travel, accommodation, transportation and logistics for management and visiting guests.
• Provide administrative support to Heads of Department, including document preparation, claims and invoice processing.
• Manage incoming mail, email enquiries and Corporate Services-related administrative matters.
• Support the planning and coordination of Corporate Social Responsibility (CSR) activities and events.
• Prepare reports and documentation, and assist with ad hoc projects and administrative duties as assigned.

Requirements:

• Min Diploma in Business or related fields.
• Min 2 years of relevant experience in administrative or executive support roles
• Proficiency with office software (Microsoft Office, Google Workspace)

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)