Executive Assistant [ppa2-001-09]

EQUE PTE. LTD.; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

EQUE PTE. LTD. in Singapore is seeking an organized Executive Assistant to support busy executives, manage calendars, coordinate travel, and maintain confidential communications.

You will prepare documents, attend meetings, take minutes, and liaise with internal and external stakeholders, delivering high-quality administrative support and enabling leadership to focus on strategic priorities.

Qualifications

• Minimum Diploma or higher education.
• Strong communication and interpersonal skills.
• Comfortable engaging with candidates and clients.

Responsibilities

• Manage executive calendars, scheduling meetings, appointments, and engagements.
• Coordinate travel arrangements including flights, accommodation, itineraries, and ground transport.
• Act as liaison between executives and stakeholders, handling correspondence professionally.
• Prepare and organize executive documents, presentations, and briefing materials.
• Attend meetings, record minutes, track action items, and follow up timely.
• Handle confidential information with discretion and professionalism.
• Screen and manage calls and emails, prioritising and redirecting as needed.
• Provide administrative support to the wider team to ensure smooth office operations.

Skills

Communication skills

Interpersonal skills

Proactive mindset

Client engagement

Education

Diploma or higher

Job description

Working Hours

10am to 6pm (Monday to Friday)

Key Responsibilities

• Manage complex executive calendars, scheduling meetings, appointments, and strategic engagements to maximise leadership productivity
• Coordinate all business travel arrangements including flights, accommodation, itineraries, and ground transportation logistics
• Act as the primary liaison between the executive and internal or external stakeholders, managing correspondence professionally
• Prepare, proofread, and organise executive documents, presentations, reports, and briefing materials to the highest standard
• Attend meetings, record accurate minutes, track action items, and ensure all follow-ups are completed in a timely manner
• Handle confidential and sensitive information with the utmost discretion and professionalism at all times
• Screen and manage incoming calls, emails, and correspondence, prioritising and redirecting as appropriate
• Support the smooth running of daily office operations by providing administrative assistance to the wider team when needed

Requirements

• Minimum Diploma and above
• People-oriented with strong communication and interpersonal skills
• Confident, proactive, and motivated by achieving results
• Comfortable engaging with both candidates and clients professionally
• EA License Number: 22C1278