Executive Admin

Capital Human Resource Management Pte. Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Capital Human Resource Management Pte. Ltd in Singapore is seeking an experienced Executive Admin to support our senior management and ensure the smooth operation of the executive office.

You will handle calendars, travel arrangements and confidential communications, coordinating with internal teams and external stakeholders to uphold professional service standards. This full-time role requires 3–5 years in executive administration, strong MS Office skills and a proactive, discreet mindset to

Qualifications

• Minimum 3–5 years of proven executive admin/secretarial experience.
• Excellent organisational skills with ability to manage multiple priorities.
• Advanced proficiency in Microsoft Office and office management systems.
• Excellent verbal and written communication with attention to detail.
• Discretion handling confidential information with integrity.
• Proactive, independent worker with initiative.
• Strong interpersonal skills across levels.
• Familiarity with HR processes advantageous.

Responsibilities

• Manage executive calendars and scheduling across senior staff.
• Prepare agendas, minutes and supporting documents.
• Handle confidential correspondence and record-keeping.
• Arrange travel, accommodation and logistics for trips.
• Provide admin support for board meetings and events.
• Maintain office supplies, facilities and records.
• Serve as first point of contact for visitors and calls.
• Coordinate projects with internal departments and external partners.
• Support organization of training sessions and conferences.

Skills

Calendar management

Secretarial support

Discretion

Multitasking

Communication

Interpersonal skills

Tools

Microsoft Office

Office management systems

Job description

About the role

We are seeking an experienced Executive Admin to join Capital Human Resource Management Pte. Ltd in Singapore on a full-time basis. This is a strategic support role that will be fundamental to ensuring the smooth operation of our executive office and the efficient delivery of our HR management services. As an Executive Admin, you will provide comprehensive administrative and secretarial support to senior management, acting as a key coordinator between various departments and external stakeholders. This role is essential to maintaining the high standards of organisation and professionalism that our company is known for.

Key responsibilities

• Managing executive calendars, scheduling meetings and coordinating diaries across multiple senior staff members

• Preparing and distributing meeting agendas, minutes and supporting documentation to executives and stakeholders

• Handling confidential correspondence and ensuring appropriate filing and record management systems are maintained

• Arranging travel, accommodation and logistics for business trips and corporate events

• Providing administrative support for board meetings, including preparing presentations and coordinating distribution of materials

• Managing office supplies, equipment and facilities to ensure efficient day-to-day operations

• Acting as a first point of contact for visitors and callers, demonstrating professionalism and discretion

• Liaising with internal departments and external partners to coordinate projects and initiatives

• Maintaining accurate records, databases and administrative systems using current office management software

• Supporting the organisation of company events, conferences and training sessions as required

What we're looking for

• Minimum 3-5 years of proven experience in an executive administrative or secretarial role, preferably in a professional services or HR environment

• Exceptional organisational skills with the ability to manage multiple priorities and deadlines simultaneously

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management systems

• Excellent verbal and written communication skills with strong attention to detail

• Demonstrated discretion and ability to handle confidential information with integrity

• Proactive problem-solving approach with the ability to work independently and take initiative

• Strong interpersonal skills and the ability to build effective working relationships at all levels

• Professional demeanour and presentation, with a commitment to providing exceptional service

• Familiarity with HR processes and terminology is advantageous

• Flexibility and willingness to adapt to changing business needs

Hou Shenglong Kyan
Registration No.: R1435754
EA License No.: 19C9570