Executive Secretary / Personal Assistant (MNC , Basic up to 4.2k)

STAFFKING PTE. LTD.; Singapore; On-site; SGD 42,000 - 47,000; Full time

Job summary

Staffking Pte Ltd in Singapore is seeking a proactive Personal Assistant to provide dedicated executive support to the Managing Director and assist with Corporate Services and CSR events. The role suits someone who thrives in a dynamic corporate environment and can handle multiple priorities with discretion.

Responsibilities include managing calendars, travel, meetings, and confidential documentation, plus coordinating CSR activities and stakeholder communications.

Qualifications

• Diploma or Degree in Business Administration or a related discipline.
• Minimum 2-4 years of experience as a Personal Assistant or similar.
• Excellent communication and interpersonal skills with professionalism and confidentiality.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.
• Coordinate meeting schedules, prepare agendas, presentation materials, and minutes.
• Handle confidential correspondence, reports, expense claims, and administrative documentation.
• Act as liaison between the Managing Director and internal/external stakeholders.
• Support presentations, research, reports, and special projects as assigned.
• Coordinate travel, accommodation, transportation, and itineraries for overseas visitors and regional management.

Skills

Excellent communication

Interpersonal skills

Professionalism

Confidentiality

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office

Job description

Summary Benefits:

• Industry:Automotive MNC

• Location:Alexandra Singapore

• Monday to Friday, Office Hours

• Basic Salary: $3,800 to $4,200 per month + High Variable Bonus

• Opportunity to work for corporate services and CSR coordination.
  

About the Role

We are seeking a proactive and highly organisedPersonal Assistant to provide dedicated executive support to the Managing Director while assisting with Corporate Services and CSR events. This role is ideal for someone who enjoys working in a dynamic corporate environment and can manage multiple priorities with professionalism and discretion.

Key Responsibilities

Executive Support

• Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.

• Coordinate meeting schedules, prepare agendas, presentation materials, and meeting minutes.

• Handle confidential correspondence, reports, expense claims, and administrative documentation.

• Act as the key liaison between the Managing Director and internal/external stakeholders.

• Support presentations, research, reports, and special projects as assigned.

• Coordinate travel, accommodation, transportation, and itineraries for overseas visitors and regional management.

• Prepare reports and presentation materials.

• Coordinate business travel arrangements for management.

Corporate Social Responsibility (CSR)

• Assist in coordinating and organising CSR programmes and company events.

• Support administrative activities related to CSR initiatives.

• Process CSR-related claims, invoices, and documentation.
  

Requirements

• Diploma or Degree in Business Administration or a related discipline.

• Minimum2-4 yearsof experience as a Personal Assistant, Executive Assistant, Executive Secretary, or in a similar executive support role.

• Excellent communication and interpersonal skills with a high level of professionalism and confidentiality.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Neo Shou Qi (R26159453)